The University Events Manager is responsible for planning, implementing, executing, and evaluating a comprehensive program of all university events while developing and maintaining a positive working relationship with faculty and staff. The manager is responsible for independently formulating and executing a detailed action plan for each event to ensure that it achieves the defined goals and objectives as well as advises, informs and makes recommendations on special event strategies.

This position manages special event resources including special event coordinators to effectively execute a portfolio of high level of events. Develops and implements an overall event strategy to include community and university invitation list, vendor coordination, event timeline, scenario and budget. Follow standard of quality and excellence, ensuring events MBKU’s mission and priorities, enhance reputation, and foster relationships with important internal and external audiences. This position will require the use of discretion, initiative and independent judgement in leading the organization, management and execution of all University events.

ESSENTIAL DUTIES AND RESPONSI­­BILITIES

• Leads organization, management, and execution of all University Events
• Leads University Calendar Management
• Launch and lead the University’s first Events Management Committee to successfully collaborate with departments and programs to create structure around university event planning.
• Reviews and approves events that are requested within the University calendar reservation system.
• General oversight of the University calendar to diminish conflicts and ensure the feasibility and desirability of scheduling
• Follows up with event requestors if further clarification on details of events is required. Works with the requestor on alternate scheduling if conflicts arise.
• Provides a formal approval of requested event to the requestor.
• Posts the event to the official University calendar present on the portal.
• Coordinates with the requested support services to confirm their knowledge and support of the event.

EVENT COORDINATION

• Directly coordinate and cultivate strong and positive relationships with all University departments including but not limited to: Advancement, Ketchum Health, Campus Safety and Security, Campus Operations, Housekeeping, Parking, Multi-media, College volunteers, Marketing and Communications, and vendors (caterers, equipment installers, staging, florists, etc.) to organize, plan, coordinate and execute all university events.
• Key events may include working with the individual programs on the planning and execution of three Commencements, White Coat Ceremonies, New Student Orientation, Homecoming, and individual program annual events.
• Assists the members of the University community in providing fiscal oversight in the development, planning and management of even budgets though cost-effective analysis, management, and review of fund sources for all special events and activities.
• Recruits and hires the necessary vendors for events; manages vendor relationships. Works closely with other department staff to ensure that these relationships are complying with applicable policies and procedures.
• Oversees the details of each event to include execution of concept, venue selection, menu planning, decorations, physical arrangements, schedules, etc.
• Maintains frequent interaction with the President's Office to ensure all events are in line with the university mission
• Keep the Office of Marketing and Communications up to date of current events so that the appropriate publicity can be supplied.
• Maintain budget expenditures and records for each function/event.
• Recommends new procedures and policies for improvement of events and support activities.
• Attends bi-weekly MBKU Social Committee meetings and takes an active role in planning and implementation of HR supported events.
• Highly developed judgment, decision-making and problem recognition / avoidance / resolution skills, including skill in determining those issues / problems that need to be brought to management's attention.
• Demonstrates good judgment in making decisions and managing events.
• Ability to give clear directives and use independent, rational judgment to make optimal decisions.
• Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions.
• Ability to complete large volume of diverse tasks efficiently, meeting established deadlines. Knowledge of principles and practices of volunteer recruitment, supervision, motivation, and evaluation.
• Regular and reliable attendance is required; adhering to university attendance policy.
• Performs other duties as assigned.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The r­equirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The ability to establish and maintain cooperative working relationships with diverse multicultural environments while managing multiple priorities and projects.
• Ability to think strategically with excellent people skills, organizational and management skills.
• Ability to handle multiple tasks efficiently and effectively to meet deadlines.
• Proficient computer skills (MS Office, Word, Excel, PowerPoint, and Outlook) required.
• Flexibility to work some weekends and evenings per year.

EDUCATION AND/OR EXPERIENCE

• Bachelor’s degree
• Minimum of three to five years of related event coordination
• Minimum of three to five years of management experience at a higher education institution.

SEE YOURSELF HERE

Located on a beautiful, seven-acre campus in Fullerton, California, MBKU is an independent, private, non-profit, accredited educational institution. MBKU is home to the Southern California College of Optometry, the School of PA Studies, College of Pharmacy and the Doctor of Medical Science Program (DMSc) . MBKU owns and operates three health care centers at their clinical teaching facility, Ketchum Health, providing a vision center and PA medical clinic practice in Orange County and second vision center in Los Angeles.

A TRADITION OF EXCELLENCE SINCE 1904

In 1904, Marshall B. Ketchum, MD, opened the Los Angeles School of Ophthalmology and Optometry in Los Angeles. Dr. Ketchum was a visionary entrepreneur and prominent leader in the optometric profession. He made very significant and long-standing contributions in his field of care, in California and throughout the nation.

In the early ‘70s the College moved to its current home in Fullerton, CA and was renamed Southern California College of Optometry. But even the pioneering Dr. Ketchum could not have envisioned his school would grow to become Marshall B. Ketchum University, an independent, private, non-profit, accredited educational institution encompassing multiple disciplines.

BE AT THE FOREFRONT OF HEALTH CARE EDUCATION

Marshall B. Ketchum University offers career opportunities that will put you at the forefront of health care education. You will be provided with learning and advancement opportunities, as well as a culture that recognizes the importance of fun, employee appreciation and a work-life balance.

Our mission is to educate caring, inspired health care professionals who are prepared to deliver collaborative, patient-centric health care in an interprofessional environment. By joining our family, you can help us reimagine the future and inspire future health care leaders.

INTERPROFESSIONAL HEALTH CARE LEADERS

At Marshall B. Ketchum University, we have led the way in interprofessional healthcare, building on a century of experience as an optometry school. In 2012, the first Physician Assistant program in Orange County was added, followed by the College of Pharmacy program in 2014. Most recently in 2024, we expanded our offerings with the addition of the fully-online Doctor of Medical Science(DMSc) program.  Side-by-side in group discussions, community service, and clinical experience, our OD, PA, PharmD and DMSc students learn what it means to deliver patient-centered health care as a collaborative team of professionals.

BENEFITS

MBKU provides an excellent benefits package including medical, dental, and life insurance, free vision exams, short and long term disability, generous paid time off plans, a university-sponsored retirement plan. See our website under Employment for more details regarding benefits of working for MBKU (www.ketchum.edu).

MBKU is an equal opportunity employer; requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

NON-DISCRIMINATION STATEMENT

MBKU is committed to providing an environment in which all individuals are treated with respect and professionalism. In accordance with applicable federal and state laws, it is University policy to prevent the unlawful discrimination against students, applicants for admission, employees, applicants for employment and patients requesting treatment on the basis of race, color, national origin, sex, disability, age or any other characteristic protected by applicable law. Th

e University also prohibits sexual harassment and harassment on any of the above bases (please refer to the Title IX page for more information).

Salary : $30 - $32