Facilities Assistant

Job Description:

Position Title: Facilities Assistant

Department: Facilities 

Reports To: Facilities Manager 

Job Type: Full-time

Job Summary:

The Office Facilities Assistant supports the smooth operation and upkeep of the office environment. This role helps ensure that office facilities are clean, safe, well-maintained, and fully functional for employees and visitors. The ideal candidate is detail-oriented, hands-on, and comfortable working in a fast-paced office setting. The position involves occasional travel between office locations or to vendor sites, so a valid driver’s license and clean driving record are essential.

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Key Responsibilities:

· Perform basic maintenance tasks such as assembling office furniture, replacing light bulbs, and troubleshooting minor equipment issues.

· Act as the first point of contact for reporting facility issues; escalate to vendors or contractors as needed.

· Coordinate incoming/outgoing deliveries

· Support office moves, desk setups, and rearrangements.

· Monitor cleaning materials, and breakroom items.

· Maintain up-to-date records of maintenance schedules and safety inspections.

· Ensure compliance with health and safety standards (e.g., fire exits, first aid stations, PPE).

· Liaise with cleaning and maintenance vendors to schedule regular services and urgent repairs.

· Assist with routine maintenance tasks, minor repairs, and reporting of facility issues.

· Respond to internal service requests from staff in a timely and professional manner.

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Qualifications:

· High school diploma or equivalent; technical or vocational training is a plus.

· Previous experience in facilities, maintenance, or office support role preferred.

· Basic understanding of building systems (HVAC, lighting, security) is helpful.

· Proficient with basic tools and comfortable with minor repairs or troubleshooting.

· Good communication and interpersonal skills.

· Ability to multitask and prioritize tasks in a busy office setting.

· Familiarity with Microsoft Office or facilities management software is an advantage.

· Ability to work independently and as part of a team.

· Familiarity with workplace safety standards and procedures.

· Valid driver’s license and a clean driving record required.

· Comfortable with occasional travel between office locations or vendors.

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Working Conditions:

· Primarily on-site in an office setting.

· May require occasional lifting (up to 40 lbs), walking throughout the building, and handling light maintenance tasks.

· This role will require standing, walking, bending, lifting, and using tools or ladders.

· Office-based with occasional travel.