Administrative Assistant

Job Overview
MARS Electrical Contracting is seeking a highly organized and professional Administrative Assistant to facilitate our Electrical Contracting office operations. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in office management and clerical tasks. This role involves providing exceptional customer service to clients. Familiarity with tools like Microsoft Office, QuickBooks, and online permitting sites is required. The Administrative Assistant will play a vital role in maintaining efficient office workflows, supporting our project manager and field electricians to ensure jobs are started and finished in a timely manner.

Responsibilities

• Assist with project coordination and administrative tasks in a Electrical/General contracting office
• Manage calendar appointments, schedule jobs, make calls to confirm appointments with customers.
• Answer and make phone calls
• Prepare proposals for all jobs as needed
• Follow up with all proposals sent
• Obtain permits for jobs as needed
• Develop and implement organized filing systems
• Maintain organized digital filing, and document proofreading to ensure accuracy and organization
• Proficiently utilize Microsoft Word and Excel for proposal creation, report generation, correspondence, and documentation
• Create and send bills and invoices using QuickBooks
• Support payroll process as needed by verifying time and attendance based on time sheets and job write ups
• Assist with customer support inquiries via phone or email, providing timely resolutions
• Maintain organized records of client information, appointments, and correspondence
• Provide administrative support to team members as needed, including personal assistant duties
• Make Travel arrangements for out of town jobs as needed
• Perform all other office tasks as requested by employer

Experience

• Previous experience in a Construction office or similar is preferred
• Computer Skills: Proficiency in Microsoft Office (Word, Excel, Outlook), Quickbooks, Adobe/PDF
• Ability to prioritize and multitask
• Strong attention to detail
• Excellent written and verbal communication skills
• Must be able to type accurately and proficiently
• Previous experience in customer service or customer support roles is desirable
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Ability to work independently and in collaboration with other employees
• Strong organizational skills are required

This position offers an opportunity to be an integral part of a dynamic team while developing valuable skills in office administration. We value professionalism, attention to detail, and a proactive approach to supporting our organization’s success. This position will start as an in person position in a small office environment and with time, experience and comfort working independently, may become a primarily remote position.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Expected hours: 35 – 40 per week

Benefits:

• Health insurance
• Paid time off

Work Location: Hybrid remote in Levittown, PA 19054

Salary : $17 - $20