What are the responsibilities and job description for the Administrative Assistant position at Trinity Fire and Security?
Job Description
Altus Fire & Life Safety is a full-service fire and life safety services platform. We offer a complete suite of solutions, from the design, engineering, installation, and servicing of state-of-the-art fire and life safety systems to training, consulting, crisis management and business continuity services.
Altus Fire & Life Safety Company d/b/a Trinity-Fire, located in Trenton, ON, is looking for an Administrative Assistant to join our team!
We value our well-being just as much as our hard work. We are committed to a holistic approach towards benefits plans and programs that support the mental, physical and financial well-being of our team members.
Altus Fire & Life Safety Company d/b/a Trinity-Fire, located in Trenton, ON, is looking for an Administrative Assistant to join our team!
We value our well-being just as much as our hard work. We are committed to a holistic approach towards benefits plans and programs that support the mental, physical and financial well-being of our team members.
Responsibilities
- Assist with the creation of inspection opportunities, projects, and sales orders in NetSuite.
- Assist with tracking those work orders from creation to completion/billing.
- Assist with uploading inspection reports to The Compliance Engine
- Assist with sending emails and placing phone calls to schedule inspections.
- Assist with emailing customers their inspection reports and detailing deficiencies.
- Assist with updating the inspector’s scheduling board with inspections times/dates.
- Assist with adding new inspections to the monthly inspection list.
- Assist with taking care of Rapid Response issues such as adding/deleting contacts on account contact lists or placing accounts on test.
- Assist with answering phone calls and directing the calls to the proper people.
- Assist with pulling customer files to determine how much to charge for inspections, whether they are taxable, and if they are part of the Compliance Engine.
- Assist with creating small quotes for items like fire extinguishers.
- Assist with keeping track of the fire extinguisher inventory of serviced/un-serviced extinguishers and maintaining the Stewart’s log board for returns.
- Assist with emailing the inspectors their inspection reports for upcoming inspections.
- Maintain and update a list of all inspection deficiencies for future service work.
Skills & Qualifications
- High school diploma or equivalent required.
- Minimum of one year's experience in a related position.
- Proficient in computer software (i.e.: Microsoft Office, etc.)
Salary : $17