Senior Executive Assistant

JOB SUMMARY

The Executive Administrative Assistant provides administrative support to the Chief Development Officer. This position coordinates team administrative tasks and supports project work as needed to achieve the department’s priorities. Duties include executive administrative tasks, data analysis, tracking and reporting, and team coordination. Project and tasks will, in some cases. involve developing alternatives and determining solutions and recommendations.

Strong organizational and interpersonal skills as well as good judgment and decision-making and a high level of self-initiative are required. Excellent technology skills are needed to produce various Microsoft Word. Excel and PowerPoint presentations.

CANDIDATE PROFILE 

Education and Experience 

Required

• 10 years administrative experience.

Preferred

• Experience supporting a senior level executive.
• Knowledge of advanced functions of Microsoft Office (Word, Excel and PowerPoint).

CORE WORK ACTIVITIES 

• General inquiries and meeting scheduling
• Handles various requests for information and follows-up based on an understanding of the organization and the basic knowledge of the department’s work.
• Assist in meeting planning for the department. including logistics.
• Performs executive administrative duties in support of the Chief Development Officer such as complex scheduling, organizing and maintaining files. coordination of team meetings, agendas. materials and communications.
• Responsible for evaluating and providing meeting logistic recommendations. and making complex travel arrangements.
• Drafts and distributes internal and external correspondence. memos, reports ond grophic pre5cntations.
• Facilitates review process by team members and consolidates feedback.
• Manages cyclical administrative duties for the department with limited oversight.
• Handles phone inquiries. Provides callers with responses to requests involving departmental policies. procedures or programs; performs research in order to address questions and, as needed, refers callers to the appropriate person. appropriate documentation and/or online resources.
• Interacts effectively with senior executives. extended team members. owners and vendor partners using clear. appropriate and professional language.
• Processes invoices ensuring charges are accurately posted. Runs reports and conducts simple financial and data analysis using multiple data points. as directed.
• Communication:
• Compose and distribute internal and external correspondence, memos, reports and graphic presentations as needed. Special Projects and Ad hoc Requests
• May attend staff meetings to track and communicate follow-up items.
• Process accounts payable and expense report data for the Chief Development Officer and the department. Reconcile and perform variance analysis of department operating statement. Organize and maintain department filing systems and shared drive.
• Conduct research and/or analysis for special projects as requested. Coordinate other administrative and project responsibilities as requested.
• Create presentations using Word, Excel and PowerPoint upon request.
• Maintain files and organizes information Key 
• This position requires incumbent exercise sound independent judgment when handling non-routine issues.
• Works regular business hours, 8:00 am - 5:00 pm, Monday through Friday, with flexibility to work overtime, as needed.

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates.  We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law. 

Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. Be where you can do your best work,​ begin your purpose, belong to an amazing global​ team, and become the best version of you.