Accounts Payable Clerk

Founded in 1889, Marlborough School is an independent girls college-preparatory school for grades 7 through 12 located in Los Angeles, California. Marlborough is the oldest independent girls’ school in the Southern California region. Central to Marlborough’s vision that Equity Leads Education is the belief in and passion for empowering young women to use their immense talents to better the world and become trailblazers in their own right. Bolstered by world-class faculty and staff, Marlborough students are challenged and inspired to work towards their own personal best and, in doing so, have an almost endless array of courses, extracurriculars, electives, and programs to spark their curiosity, deepen their compassion for one another, and lead lives of purpose.

OPPORTUNITY STATEMENT 

Reporting to the Senior Accountant, the Accounts Payable Clerk is responsible for accounts payable and other general accounting and clerical functions and duties. This individual will be responsible for ensuring accuracy and compliance, while providing essential, confidential support in timely payroll processing, expense reconciliation, and general ledger preparation to meet all critical departmental and year-end deadlines.

KEY DUTIES AND RESPONSIBILITIES

Accounts Payable

• Responsible for weekly accounts payable processing, including data entry, scanning of invoices, mailing and ensuring proper coding of all invoices, check requests, and expense reimbursements, as per policy.
• As the main point of contact for AP inquiries, manage the AP inbox and respond to employee questions and concerns.
• Maintain accounts payable vendor files and complete weekly filing of payments.
• Ensure vendor files include current W9; prepares and files annual 1099 reports.
• Download necessary reports from the credit card vendor.
• Coordinate and process credit card reports from employees; follow-up with employees as needed.
• Prepare journal entry of credit card transactions for importing to General Ledger.
• Distribute monthly budget to actual reports to budget managers.
• Research and reconcile other general accounting tasks as requested and necessary to meet department reporting deadlines.
• Provide general assistance with regard to clerical administration and other support needs, including general school community events and other related responsibilities.

Payroll

• Assist Senior Accountant in processing payroll worksheets in payroll system (ADP). 
• Coordinate with the Human Resources Office to ensure that all pay changes and deductions are reflected appropriately in the payroll system.
• Prepare all journal entries related to payroll and employee benefits.
• Assist in preparation of W-2s at year end and workers’ compensation audit.

QUALIFICATIONS AND REQUIREMENTS 

• Bachelor’s degree, preferably in Accounting or Finance.
• Minimum 2 years’ experience in bookkeeping or accounting; AP experience preferred.
• Proficient in Excel, Word, and Google Workspace; experience with Blackbaud Financial Edge a plus.
• Highly detail-oriented, organized, and able to multitask in a fast-paced, deadline-driven environment.
• Able to sit and work at a computer for extended periods; occasional lifting (up to 20 lbs).
• Strong interpersonal and communication skills; able to interact professionally with faculty, staff, and families.
• Maintains discretion and handles confidential information appropriately.

BENEFITS

• As a non-exempt employee, the hourly rate ranges from $32.00-$38.00
• Comprehensive benefits package including medical, dental, and vision coverage.
• Access to voluntary benefits and tuition reimbursement programs.
• Competitive retirement plans.
• Generous time-off allowance to maintain a healthy work-life balance.

For more information about Marlborough School, its rigorous academic curriculum, fine arts and athletics programs, or if you would like to learn more about this position or other career opportunities, we invite you to visit the Careers link under the “About” drop-down menu on our website at: http://www.marlborough.org. 

Marlborough School is an equal opportunity employer. Marlborough recruits, employs, trains, compensates, and promotes without regard to race, religion, creed, color, national origin, age, sex (including sexual orientation and gender identity), marital status, disability, veteran status, genetic information, or any other basis protected by applicable federal, state or local law. Marlborough School is a diverse, inclusive community that strives to maintain diversity in all areas of employment.