Accounts Receivable & Billing Specialist

Founded in 1889, Marlborough School is an independent girls college-preparatory school for grades 7 through 12 located in Los Angeles, California. Marlborough is the oldest independent girls’ school in the Southern California region. Central to Marlborough’s vision that Equity Leads Education is the belief in and passion for empowering young women to use their immense talents to better the world and become trailblazers in their own right. Bolstered by world-class faculty and staff, Marlborough students are challenged and inspired to work towards their own personal best and, in doing so, have an almost endless array of courses, extracurriculars, electives, and programs to spark their curiosity, deepen their compassion for one another, and lead lives of purpose.

OPPORTUNITY STATEMENT 

Reporting to the Senior Accountant, this role will be responsible for the School’s Accounts Receivable function, including coordinating the School’s tuition and supplemental billing and accounts receivable systems, cash receipts, donations, and other general accounting functions.

KEY DUTIES AND RESPONSIBILITIES

General Accounting Responsibilities 

• Manage daily cash and banking operations, including monitoring cash balances and initiating all necessary transfers and wires.
• Perform monthly reconciliations for all bank accounts, receivable accounts and various revenue streams, including tuition, student store sales and donations.
• Ensure the integrity of key financial data by reconciling donations and tuition tracking with the School’s primary financial systems. 
• Oversee the full accounting cycle for pledges, including quarterly reconciliation and year-end adjustments for financial reporting.
• Assist in the completion of annual school surveys. 
• Track and record deferred summer school revenue.
• Responsible for adjusting discount and allowance for pledges receivable at year-end.
• Responsible for all year-end tuition journal entries necessary for financial statement presentation purposes. 
• Processes all cash receipts, including preparation of electronic deposits and cash receipts journals.
• Support in preparation of annual financial statement audit (interim and final fieldwork). 
• Assist the Business Office with other projects as necessary. 

Tuition and Supplemental Billing

• Coordinate and process all aspects of tuition and supplemental billing and collections using Blackbaud/Tuition Management.
• Reconcile the student billing system to the general ledger monthly.
• Respond to parent inquiries.
• Review and follow up on delinquent accounts monthly.
• Coordinate financial aid reimbursements to families for non-tuition expenses.
• Responsible for setting financial aid committee meetings prior to the start of enrollment/financial aid season. 
• Respond in a timely manner to parent inquiries regarding student enrollment contracts, financial aid, and general questions..
• Responsible for following up with parents for missing financial aid application information.
• Assist in various other ad hoc enrollment/financial aid tasks. 

QUALIFICATIONS AND REQUIREMENTS 

• Bachelors’ Degree, preferably in Accounting or Finance.
• Minimum of 4-5 years of experience in accounting and finance, preferably in a Non-Profit organization or Independent School.
• Experience using finance softwares, experience with Blackbaud Financial Edge, preferred.
• Detail oriented, well-organized, flexible, and collaborative individual who enjoys working in a team-driven environment.
• Able to multitask in a fast paced, deadline driven environment, while always maintaining a customer service focus.
• Effective written and verbal communications skills.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Proficient in Microsoft Office, especially Excel and Word, and G-suite.

BENEFITS

• As a non-exempt employee, the hourly rate ranges from $37.00 to $43.00.
• Comprehensive benefits package including medical, dental, and vision coverage.
• Access to voluntary benefits and tuition reimbursement programs.
• Competitive retirement plans.
• Generous time-off allowance to maintain a healthy work-life balance.

For more information about Marlborough School, its rigorous academic curriculum, fine arts and athletics programs, or if you would like to learn more about this position or other career opportunities, we invite you to visit the Careers link under the “About” drop-down menu on our website at: http://www.marlborough.org. 

Marlborough School is an equal opportunity employer. Marlborough recruits, employs, trains, compensates, and promotes without regard to race, religion, creed, color, national origin, age, sex (including sexual orientation and gender identity), marital status, disability, veteran status, genetic information, or any other basis protected by applicable federal, state or local law. Marlborough School is a diverse, inclusive community that strives to maintain diversity in all areas of employment.