What are the responsibilities and job description for the AR Specialist position at Market My Market?
Accounts Receivable Specialist
Position Overview
Market My Market is a fast-growing marketing agency onboarding roughly 20 new clients per month and billing over $1M in recurring revenue monthly. As we scale, we are hiring a full-time Accounts Receivable Specialist to own the full billing and collections lifecycle. This role is responsible for processing subscriptions, payment links, and invoices in HubSpot Commerce, reconciling HubSpot against QuickBooks, communicating with clients on billing concerns and adjustments, and supporting forecasting, reporting, and process efficiency. This is a remote position, and the Specialist must be available to work Eastern Time Zone business hours.
Key Responsibilities
Billing & Payments
- Set up and manage recurring subscriptions in HubSpot Commerce
- Create and send payment links and generate invoices at scale
- Apply incoming payments and resolve failed or declined transactions
- Follow up on past-due balances and manage collections
- Process prorations, credits, refunds, upgrades, downgrades, and one-off charges accurately and on time
Reconciliation & Accuracy
- Reconcile HubSpot Commerce activity against QuickBooks to ensure transactions, payouts, and balances match
- Investigate and resolve discrepancies between platforms
- Maintain clean, accurate, audit-ready financial records
- Keep the receivables ledger current and reflective of real-time client activity
Client Communication
- Serve as the point of contact for client billing questions, concerns, and disputes
- Communicate professionally and promptly to resolve billing issues
- Coordinate adjustments and payment arrangements while protecting the client relationship
- Partner with Client Experience Managers and leadership to resolve escalations
Forecasting, Reporting & Efficiency
- Support revenue forecasting and cash-flow projections
- Build and maintain AR reporting, including aging, and collections
- Deliver clear, accurate reports to leadership on a regular cadence
- Identify and implement efficiencies and automation to keep billing and reconciliation processes scalable as volume grows
Qualifications
- Hands-on experience with the HubSpot Commerce platform, including processing subscriptions, payment links, and invoices (required)
- Proven experience reconciling billing platforms against QuickBooks
- 4 years in accounts receivable, billing, or a similar finance operations role
- Comfortable managing high transaction volume in a fast-paced, high-growth environment
- Strong written and verbal communication skills for client-facing interactions
- Meticulous attention to detail and strong organizational habits
- A process-improvement mindset with the ability to spot and fix inefficiencies
- Available to work full-time on Eastern Time Zone business hours
Preferred Qualifications
- Experience in an agency or subscription/SaaS billing environment
- Familiarity with reporting or automation tools (e.g., advanced Excel/Sheets, BI dashboards)
- Exposure to month-end close and collaboration with an accounting team
Location
This position is fully remote and we are only hiring candidates located in the following states:
- Alabama
- California
- Colorado
- Florida
- Georgia
- Illinois
- Indiana
- Iowa
- North Carolina
- New Jersey
- Nevada
- New York
- Maryland
- South Carolina
- Texas
- Washington
- Virginia
Compensation & Benefits
- $60,000 - $70,000 per year, salary based on experience
- PTO: 2 weeks per year
- Health insurance benefits
- 401(k) plan (after 1 year of employment)
- Remote work opportunity
All emails will come from a @marketmymarket.com or @applytojob.com domain only. All other emails are fraudulent. We will never interview candidates via Microsoft Teams.
Our Core Values
- Do What You Say
- Be Honest and Transparent
- Proactive, Not Reactive
- Be Thought-Leading
- Instill Trust Through Consistent Accountability
- Always Do Better, Always Be Better
- Do the Right Thing for Clients and MMM
Market My Market is an equal opportunity employer and does not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.
Salary : $60,000 - $70,000