What are the responsibilities and job description for the Administrative Assistant position at Mark Herring Law?
Overview
Solo criminal defense attorney seeking a dynamic and highly organized Administrative Assistant to support daily office operations, enhance productivity, and ensure seamless communication with clients and others. Client must have enthusiasm, exceptional organizational skills, and a proactive attitude to help our organization run smoothly. This paid position is perfect for someone eager to develop their administrative expertise in a fast-paced environment, providing essential support that keeps our team moving forward.
Responsibilities
- Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Handle data entry tasks accurately using spreadsheets, Microsoft Office, Google Workspace, and other productivity software
- Maintain organized filing systems and ensure all documents are properly stored and easily accessible
- Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings
- Assist with bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices
- Provide excellent customer service by responding promptly to client inquiries and supporting client communication efforts
- Perform clerical duties including proofreading documents, word processing, and managing correspondence
Qualifications
- Proven experience in office management or administrative roles with a strong background in clerical tasks and customer support
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, data entry skills, and use and management of digital media
- Familiarity with QuickBooks or other bookkeeping software is highly desirable
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
- Strong computer literacy and technical proficiency across various productivity tools and office equipment
- Demonstrated professionalism with excellent phone etiquette, proofreading skills, and attention to detail
Pay: $20.00 - $25.00 per hour
Benefits:
- Flexible schedule
- Paid time off
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $20 - $25