HR & Business Generalist

The Student is….

 The most important person at MTC

Without students, there would be no need for our positions.

 ….not a cold enrollment statistic,

But a flesh and blood human being with feelings and emotions like our own.

 …not someone to be tolerated so we can do our thing.

 The student is our thing.

POSITION SUMMARY

The HR & Business Generalist supports both the Human Resources and Business Affairs functions by managing post-award grant setup, compliance reporting, payroll operations, recruitment support, and institutional insurance oversight. This role will help bridge the gap between HR and Business Affairs. 

 ESSENTIAL JOB DUTIES, FUNCTIONS AND RESPONSIBILITIES

1. Provide payroll processing backup and reconciliation support.
2. Assist with contract builds, position setup, and time/attendance audits.
3. Ensure compliance with IRS, state, and local tax regulations.
4. Support recruitment activities including job postings, interview scheduling, conducting interviews, and onboarding.
5. Coordinate background checks, benefits enrollment, and new-employee orientation
6. Assist with compliance with FLSA, FMLA, ADA, and related laws.
7. Maintain accurate and up-to-date personnel records in accordance with policy and regulatory requirements.
8. Support the development of HR policies, procedures, and supervisor training resources
9. Oversee the initial financial setup for all new grants by establishing required GL accounts, coordinating with the Executive Director of Grants to configure budgets, and ensuring all financial structures align accurately with the approved award documents.
10. Ensure ongoing compliance with Uniform Guidance, sponsor regulations, and award terms and conditions.
11. Monitor grant budgets and review transactions for allowability, accuracy, and compliance.
12. Oversee payroll allocations and labor distributions for grant-funded employees.
13. Prepare financial, compliance, and audit-related reports for sponsors and auditors.
14. Perform monthly reconciliations of grant accounts and resolve discrepancies.
15. Provide expenditure and budget-to-actual reports to project directors and leadership.
16. Support budget development for new grant proposals and award modifications.
17. Assist with monitoring and maintaining the College’s Professional and Commercial Liability (PCL) insurance coverage to ensure policies remain active, compliant, and aligned with institutional risk-management requirements.
18. Serve as the point of contact for PCL insurance inquiries, renewals, certificates of insurance, and coordination of claims.
19. Perform monthly balance sheet reconciliations for Accounts Receivable and liability accounts, ensuring accuracy, appropriate documentation, and timely issue resolution.
20. Assist with 1099 and 1098-T functions and related year-end reporting.
21. Support continuous improvement of policies, procedures, workflows, and reporting tools across HR and Business Affairs.
22. Manage ERP/financial system setup for new awards, renewals, modifications, and project closeout activities.
23. Integrate and apply Guided Pathways principles within all job functions and responsibilities.

QUALIFICATIONS

Bachelor’s degree in Accounting, Business, Finance, HR or related field required. Five years in HR operation, grants management, accounting or related fields preferred. Experience with ADP and Colleague accounting software highly desired. Knowledge of Federal, State and Local regulations highly preferred. Previous experience in higher education preferred. Proficiency in Microsoft® Office programs (Word, Excel, PowerPoint, and Outlook) with excellent computer and related technology skills required. Demonstrate the ability to work independently and complete projects with general direction and oversight. Must have strong communication skills and ability to work in a team environment. Any combination of work experience, training, and/or education equivalent may be accepted. Willingness to work an irregular schedule as assigned. Ability to successfully pass a background check, prior to and after employment. Valid driver’s license or dependable transportation required.

ADA SPECIFICATIONS

This position is classified as Staff - Management, Professional, Administrative, and Support and will perform a wide range of professional and administrative support functions for the college, primarily in an office setting. Further information may be obtained from the Office of Human Resources.

DISCLAIMER

Any other duties deemed appropriate may be assigned - The duties and responsibilities defined above are not an all-inclusive list, but a general summary of typical duties. Individuals in this position may be asked to perform a wide range of related tasks, within the scope of their education or certification, to ensure that the highest level of educational services are provided. We all share the responsibility of doing whatever is required to make Marion Technical College a great place to be - for an education and for a career.

 APPLICATION INFORMATION  

Submit a cover letter, resume/vita, and three professional references for the position; a single PDF file with all required application materials is preferred in the “attach/upload resume section” of the application.  

Marion Technical College is an equal-opportunity employer.