Administrative Assistant for Marin Ballet

Job Summary
Marin Ballet, a non-profit ballet training school located in the Dominican area of San Rafael, is searching for a part-time Receptionist/Administrative Assistant (26-30 hours per week).

Join our vibrant team as a Receptionist/Administrative Assistant! In this dynamic role, you will be the welcoming face of our Nonprofit organization, providing essential support to ensure smooth operations. Your responsibilities will encompass front desk management, customer service, and administrative tasks that keep our office running efficiently. If you thrive in a fast-paced environment and enjoy interacting with people, this is the perfect opportunity for you!

TASKS:

· Represent Marin Ballet in a professional and friendly manner at all times.

· Provide administrative and facilities support to Office Manager.

· Provide front desk client services during the hours the school office is open to the public, assisting with student correspondence and telephone communications.

· Volunteer recruitment and coordination for performances/events such as Nutcracker and Extravadance

· Process incoming mail, answer phone calls, and redirect them as needed.

· Communicate schedule of classes, programs, and activities of the organization.

· Assist in sales of open division class cards, boutique items, etc.

· Provide administrative support during performances, annual fundraiser, and school activities.

· Assist with data input in Salesforce database.

· Offer support including box office assistance, and facility set-up during performance weekends.

· Lend administrative support to artistic and executive staff as needed.

· Assist with the inventory, sale, and storage of all Nutcracker Boutique inventory.

· Secure the building and attend to general tidiness of office areas and the facility. Additional facility tasks will include managing lost and found, maintaining the lobby areas, keeping kitchen area maintained, helping with organization of the bunker, boiler room areas, etc.

Basic qualifications

· Have a college degree or currently pursuing a degree

· 1 years of related experience with administrative support, school office support, non-profit or arts organizations, and familiarity with dance training preferred

· Experience with Point of Sale transactions/cash handling

· Proficient in MS Word/MS Excel/MS Outlook

· Experience with Salesforce software is a plus

· Great team player, capable of working with various personalities

· Exceptional customer service skills

· Willingness and ability to follow direction and learn new skills

· Ability to work efficiently and independently

· Self-motivated personality with a desire for personal excellence

· Must enjoy children and be capable of working in an active and energetic environment

· Familiarity with dance training and/or prior school office experience is a plus

· Must be able to lift 20-30 lbs

Preferred qualifications

• Previous experience in a front desk or receptionist role is highly desirable.
• Bilingual abilities are a plus, enhancing communication with diverse clientele.
• Familiarity with administrative processes and customer service best practices.

Why you’ll love it here
We are dedicated to fostering an engaging work environment where your contributions are valued. Our commitment to your growth means we provide resources that support both your professional development and personal well-being.

Our benefits include:

• Opportunities for skill development through training.
• A culture that celebrates diversity and inclusion within the workplace.

About us
Marin Ballet is focused on developing confident, healthy, and joyous students through exceptional ballet training, performances, mentorship, and community engagement. Join us in making a difference!

Job Type: Part-time

Pay: From $25.00 per hour

Expected hours: 26 – 30 per week

Benefits:

• Flexible schedule

Work Location: In person

Salary : $25