What are the responsibilities and job description for the Senior Accounting Assistant-Tax position at County of Marin?
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The Marin County Department of Finance is responsible for the powers and duties of the offices of the auditor, controller, tax collector, treasurer, and public administrator. We serve as a collaborative partner and fiscal advisor to the County government in their consideration of fiscal decisions and planning. We strive to inspire and elevate public trust in the County government by safeguarding the County’s financial integrity, advocating, and implementing best practices, and ensuring compliance with mandates and fiduciary responsibilities.
Mission Statement: The mission of the Department of Finance is to instill the public's trust and ensure the financial integrity of the County of Marin by safeguarding the County's funds and promoting the prudent utilization of resources.
There is currently one (1) full-time onsite vacancy for a Senior Accounting Assistant with the Department of Finance Tax Division.
The Senior Accounting Assistant in the Tax Collectors Unit of the Property Tax Division plays a critical role in managing the high-volume processing of incoming property tax payments, which peaks during two major collection periods each year. This role is primarily responsible for the accurate and timely processing of remittances, including fund reconciliation, cash deposits, scanning and posting payments, and ICL submittal to the bank. The position also supports the Treasury Desk with incoming deposits for County departments and assists with front counter operations, including cash handling and providing customer service in a public-facing environment. Additionally, the Senior Accounting Assistant supports the annual property tax billing process, coordinating with the vendor, print shop, and Budget/Finance team to ensure that notices and statements are prepared, distributed, and reconciled accurately.
Key responsibilities include posting daily transactions and remittances; preparing and posting general ledger entries; reconciling subsidiary and suspense accounts; balancing daily cash, check, and electronic payments; and researching and resolving discrepancies. Additional duties include closing the front counter and reconciling cashier payments; leading the processing of penalty review applications; creating redemption certificates for mailed payments; generating correspondence to property owners; and participating in quarterly cash audits with the State to ensure compliance and accuracy.
The Senior Accounting Assistant must maintain accurate, auditable records of all transactions, handle sensitive information exchanges with external agencies, and support colleagues during peak workloads. The position requires strong organizational skills, the ability to manage multiple priorities in a fast-paced, high-volume environment, and excellent problem-solving and communication abilities.
Our ideal candidate is a highly skilled, detail-oriented accounting professional with a strong sense of integrity and ethics. They possess advanced technical expertise and a commitment to delivering exceptional customer service. Dependable and responsible, they can manage multiple priorities effectively, demonstrating excellent self-management, organizational, and administrative skills.
With a strong focus on accuracy, attention to detail, and analytical problem-solving, they are able to reconcile complex financial transactions, interpret and apply accounting policies, and resolve discrepancies efficiently. They thrive in a dynamic, regulatory, and high-volume collections environment, communicate clearly with internal and external stakeholders, and contribute positively to a collaborative team while consistently maintaining high standards of professionalism. Experience with billing, remittance processing, and handling large volumes of mail and payments is highly valued.
Qualifications
KNOWLEDGE OF
Three years of experience in accounting and/or financial office support work that includes preparing, processing, and maintaining accounting documents and records, and the use of related accounting computer software. Education or professional training that is directly related to the work may be substituted for up to one year of the required experience.
If you have questions concerning this position announcement, please contact Dario Aguilar at dario.aguilar@marincounty.gov.
All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails.
Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.
Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095.
The Marin County Department of Finance is responsible for the powers and duties of the offices of the auditor, controller, tax collector, treasurer, and public administrator. We serve as a collaborative partner and fiscal advisor to the County government in their consideration of fiscal decisions and planning. We strive to inspire and elevate public trust in the County government by safeguarding the County’s financial integrity, advocating, and implementing best practices, and ensuring compliance with mandates and fiduciary responsibilities.
Mission Statement: The mission of the Department of Finance is to instill the public's trust and ensure the financial integrity of the County of Marin by safeguarding the County's funds and promoting the prudent utilization of resources.
There is currently one (1) full-time onsite vacancy for a Senior Accounting Assistant with the Department of Finance Tax Division.
The Senior Accounting Assistant in the Tax Collectors Unit of the Property Tax Division plays a critical role in managing the high-volume processing of incoming property tax payments, which peaks during two major collection periods each year. This role is primarily responsible for the accurate and timely processing of remittances, including fund reconciliation, cash deposits, scanning and posting payments, and ICL submittal to the bank. The position also supports the Treasury Desk with incoming deposits for County departments and assists with front counter operations, including cash handling and providing customer service in a public-facing environment. Additionally, the Senior Accounting Assistant supports the annual property tax billing process, coordinating with the vendor, print shop, and Budget/Finance team to ensure that notices and statements are prepared, distributed, and reconciled accurately.
Key responsibilities include posting daily transactions and remittances; preparing and posting general ledger entries; reconciling subsidiary and suspense accounts; balancing daily cash, check, and electronic payments; and researching and resolving discrepancies. Additional duties include closing the front counter and reconciling cashier payments; leading the processing of penalty review applications; creating redemption certificates for mailed payments; generating correspondence to property owners; and participating in quarterly cash audits with the State to ensure compliance and accuracy.
The Senior Accounting Assistant must maintain accurate, auditable records of all transactions, handle sensitive information exchanges with external agencies, and support colleagues during peak workloads. The position requires strong organizational skills, the ability to manage multiple priorities in a fast-paced, high-volume environment, and excellent problem-solving and communication abilities.
Our ideal candidate is a highly skilled, detail-oriented accounting professional with a strong sense of integrity and ethics. They possess advanced technical expertise and a commitment to delivering exceptional customer service. Dependable and responsible, they can manage multiple priorities effectively, demonstrating excellent self-management, organizational, and administrative skills.
With a strong focus on accuracy, attention to detail, and analytical problem-solving, they are able to reconcile complex financial transactions, interpret and apply accounting policies, and resolve discrepancies efficiently. They thrive in a dynamic, regulatory, and high-volume collections environment, communicate clearly with internal and external stakeholders, and contribute positively to a collaborative team while consistently maintaining high standards of professionalism. Experience with billing, remittance processing, and handling large volumes of mail and payments is highly valued.
Qualifications
KNOWLEDGE OF
- Principles and practices of financial and accounting document processing and record keeping.
- Principles and practices of auditing and reconciling a variety of financial documents and records.
- Procedures, terminology and forms related to the functional area(s) to which assigned.
- Computer applications related to the work, including word processing, spreadsheet and data base applications.
- Standard office practices and procedures, including the operation of standard office equipment.
- Basic budgetary and public agency financial record keeping principles and terminology.
- Business arithmetic.
- Perform complex and difficult accounting, financial, payroll, billing statistical and/or budgetary support work.
- Prepare a variety of complex financial, accounting, payroll and statistical reports, journals and ledgers, utilizing departmental-specific computer and network applications.
- Review, audit and reconcile financial, accounting, payroll and budgetary documents and records.
- Enter a variety of information into automated financial, accounting and statistical reporting systems.
- Interpret, apply and explain standard accounting, financial, departmental and County policies, procedures and transactions.
- Make accurate arithmetic and statistical calculations.
- Prepare accurate and timely billings.
- Provide lead direction to staff on a day-to-day or project basis.
- Organize own work, setting priorities and meeting critical deadlines.
- Establish and maintain effective working relationships with those contacted in the course of the work.
Three years of experience in accounting and/or financial office support work that includes preparing, processing, and maintaining accounting documents and records, and the use of related accounting computer software. Education or professional training that is directly related to the work may be substituted for up to one year of the required experience.
If you have questions concerning this position announcement, please contact Dario Aguilar at dario.aguilar@marincounty.gov.
All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails.
Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.
Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095.