Facilities Coordinator

Summary of Responsibilities: The person in this role is responsible for overseeing the internal and external physical upkeep of the Marietta Eye Clinic main campus. In addition, this role is responsible for upkeep and maintenance of the clinic (main campus). If task or project deems it necessary and, if directed, the facilities coordinator contacts vendors or maintenance staff to perform the necessary repairs and improvements to the physical space.

Essential Job Functions:

• Communicates directly with the Director, Administrative Operations to coordinate maintenance and repair work at main campus as needed at other sites.
• Communicates directly with Director, Administrative Operations to ensure clinic maintain per protocol and office repairs as directed.
• Assists with planning and implementing Practice improvements and expansions as directed.
• Maintains and updates operating and training manuals for the maintenance department.
• Monitors physical appearance and upkeep of all locations.
• Ensures routine maintenance is completed in timely manner to insure unnecessary repair work
• Assists with office moves and/or creation of new offices or locations.
• Prepares reports, analyzes data, and makes recommendations for improving maintenance and solving maintenance-related problems.
• Communicates to Senior Management any maintenance suggestions that may improve efficiency and/or reduce operating costs.
• Responsible for remaining current on law in regards to and maintaining safety, health, and environmental policies and procedures.
• Ensures city, county, state, and federal regulations relating to the maintenance department are met at all times.
• Directs, maintains, and enforces the safety program for the maintenance department; reviews safety records to uphold standards of maximum safety for all maintenance work.
• Coordinates activities with Operations management staff.
• Coordinates activities with IT staff as appropriate.
• Monitors the use and inventories of spare parts, maintenance supplies, and equipment and initiates reordering when necessary.
• Cleans the 4 waiting areas several times a day. (Picks up trash, straighten magazines, straighten chairs, clean out old magazines)
• Cleans the outside front door area.
• Maintains patient confidentiality.
• Attends required meetings.
• Works hours assigned within clinic hours of operation.
• Must have knowledge of customer service concepts including importance of appropriate image.
• Must have knowledge of clinic polices/procedures, department locations/personnel.
• Must have knowledge of emergency protocols.
• Cleans the clinic and ASC bathroom during the day.
• Responsible for breaking down cardboard boxes.
• Responsible for replacing and changing light bulbs.
• Must change soled ceiling tiles.
• Performs minor shop keeping items.
• Coordinates with Purchasing manager.
• Performs minor plumbing repairs.
• Checks grounds and building maintenance systems for issues.
• Ensures cleaning and lawn care contractors are performing duties accurately.
• Performs duties such as hanging pictures & small repairs.
• Control HVAC temperature.
• Coordinates inspection of fire equipment with property manager.
• Coordinates fire drills.

Duties and responsibilities may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing.

Competencies:

• Exceptional human relations skills
• Must work well with their hands
• Have the skills necessary to fix most items that require maintenance within the clinic setting
• Ability to work with interruptions and to manage multiple priorities
• Must be honest, dependable, and flexible.
• Ability to manage multiple tasks simultaneously.
• Excellent customer service and communication skills.
• Empathetic with staff and patients’ needs and concerns in relation to maintenance-equipment needs.
• Well organized with attention to detail.
• Must be able to communicate well, cooperate with others and capable of tolerating stress.
• Must be able to manage time extremely well and prioritize tasks.
• Must be able to work independently, effectively and efficiently, with a minimum of supervision

Minimum Education Requirements

• High school diploma or GED
• Certificate from a Vocational School or Associate degree highly desirable
• Any other certifications required by current law

Minimum Background Requirements

• Three years previous experience or training in this or similar position
• Bilingual a plus

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person