What are the responsibilities and job description for the Administrative Associate Coordinator position at Maricopa County Community College District?
Salary Range
$22.06 - $28.67/hourly, DOE
Grade
112
Work Schedule
Summer Hours: Monday - Thursday, 7:30am - 6:30pm
Schedule is based on the operational needs of the department and EMCC
To best serve the students, department, and college, this position is fully in-person
Work Calendar
12 Months
Maricopa Summary
10 Colleges. Unlimited Opportunities.
The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision—creating excellence in education for a better world.
We focus on people—not profits.
With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we’re changing college.
We don’t just support our community—we help build it.
We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.
We believe our employees are our most valuable asset.
Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.
Join us in making a real difference in the lives of over 140,000 college students each year.
Benefits
Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:
Affordable and Comprehensive Benefits Package:
- Nationwide Medical, Dental, and Vision Coverage
- Paid Time Off: Vacation, Sick Leave, and Personal Time
- 20 Paid Observed Holidays
- Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
- Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
- Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
- Tuition Reimbursement for employees and dependents
- Annual Professional Development Funding
- Flexible Work Schedules
Employee Health & Wellness Programs:
- District-Wide Wellness Program with Workshops and Webinars
- Monthly Health & Wellness Calendar and Newsletter
- Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs
- Employee Assistance Program (EAP)
- Sight-On-Site Eye Care Services
- Mobile On-Site Mammography Screenings
- Pre-Retirement Planning Events
- Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)
Job Summary
Essential Functions
25% - Schedules, coordinates, and executes a wide range of administrative and office functions in support of the Dean of Students’ Office and other Student Affairs departments. Develops complex departmental narrative and statistical reports; manages filing systems; answers and directs calls on multi-line phones; and coordinates in-person and virtual meetings, events, seminars, and conferences—ensuring all activities are accurately scheduled, required attendees notified, appropriate rooms reserved, and supporting documents or links are distributed. Takes and prepares meeting minutes, drafts correspondence, addresses, and troubleshoots issues and concerns from students, staff, and community members, and maintains administrator schedules with full coordination of meetings, agendas, and records.
15% - Manages student discipline notifications and the EMCC complaint process, both online and in person, ensuring timely resolution while upholding student due process. Supports care reporting as needed and maintains strict confidentiality in handling all information, data, materials, and records.
15% - Monitors, develops, and tracks multiple departmental and project budgets; performs all office purchasing functions and requirements; provides research assistance on special projects; completes all travel, purchasing, and other fiscal/administrative functions/processes for multiple departments.
10% - Responds to inquiries requiring advanced knowledge of college and district policies and procedures, providing accurate, comprehensive responses aligned with established guidelines. Ensures compliance with local, state, and federal regulations, including FERPA, while maintaining the highest standards of privacy.
10% - Performs other duties as assigned, commensurate to the grade level of the position.
Minimum Qualifications
Associate’s Degree from a regionally accredited institution and three (3) years of full-time equivalent administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive level staff.
OR
High school diploma from a regionally accredited institution and five (5) years of full-time equivalent administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive level staff.
An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.
Desired Qualifications
A. Two (2) years of experience coordinating complex projects and activities (project management) involving multiple stakeholders
B. One (1) year of experience providing administrative or secretarial support to senior-level management
C. Three (3) years of experience with Microsoft Office, developing PowerPoints, Word documents, Excel documents, Google Suite, etc.
D. Three (3) years of experience managing virtual workspaces, such as Google Meets, WebEx, and Zoom
E. Experience managing confidential information and maintaining accurate and organized records, financial reports, and/or statistical reports in compliance with institutional policies
F. Experience working with student conduct tracking systems, Client Relations Management systems, and/or Student and Financial records software
G. Bachelor’s Degree or higher
Special Working Conditions
May be required to lift or carry up to 25lbs with or without reasonable accommodation
May be required to sit for a prolonged period of time, viewing a computer monitor
How to Apply
Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.
Additional materials will not be accepted after the job posting has closed.
Missing materials or incomplete employment history will not be considered.
Please ensure your materials clearly provide the following information.
- Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
- Indicate whether former or current employment is Full-Time or;
- Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
- Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
- Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.
Posting Close Date
Open until filled
Estimated First review on October 16, 2025
Must apply by 11:59 P.M. on October 15, 2025, to be considered
If unsuccessful in finding a candidate during the initial review a subsequent review date will be determined
EEO, Title IX, & Clery Act
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.
Salary : $22 - $29
