What are the responsibilities and job description for the Executive Assistant Senior position at Maricopa Community Colleges?
The Executive Assistant Senior plays a key role in supporting the Vice Chancellor for Workforce and Economic Development and a dynamic division that leads major initiatives, including Workforce Development, the Maricopa Corporate College, and the Arizona Small Business Development Center.
In this role, the Executive Assistant Senior is responsible for a wide range of administrative and project responsibilities that are essential to the department's success. This opportunity will use strong Excel and PowerPoint skills to create reports, presentations, and tools that help drive impactful results.
As a trusted partner to the Vice Chancellor, the Executive Assistant Senior is a liaison to business, community, government, and educational leaders to build connections across the District, colleges, and external organizations to advance Maricopa's mission of workforce and economic development.
Essential Functions
25% - Administrative and Project Support:
In this role, the Executive Assistant Senior is responsible for a wide range of administrative and project responsibilities that are essential to the department's success. This opportunity will use strong Excel and PowerPoint skills to create reports, presentations, and tools that help drive impactful results.
As a trusted partner to the Vice Chancellor, the Executive Assistant Senior is a liaison to business, community, government, and educational leaders to build connections across the District, colleges, and external organizations to advance Maricopa's mission of workforce and economic development.
Essential Functions
25% - Administrative and Project Support:
- Oversees and provides advanced administrative and operational support for complex projects, workforce development efforts, and other assignments to advance the Vice Chancellor's priorities
- Supports internal and external committees, task forces, and advisory groups by conducting research, compiling data, preparing statistical and narrative reports, and ensuring deadlines are consistently met
- Maintains a thorough understanding of district initiatives to support informed coordination and communication
- Assists the Vice Chancellor in the development and implementation of workforce and economic development plans, strategic initiatives, and programs using project management principles
- Prepares agendas, reports, and supporting materials for meetings; records and distributes minutes; and ensures timely follow-up on action items
- Coordinates communications and activities with district departments, colleges, educational institutions, community organizations, and the public
- Manages confidential and sensitive files, including matters involving the Governing Board, district and college operations, and controversial issues
- Serves as a liaison between the Vice Chancellor's office and individual colleges, business, professional, community, and government groups, as well as internal stakeholders
- Responds to and resolves complex inquiries and complaints, exercising sound judgment and decision-making within established laws, regulations, and policies
- Manages the Vice Chancellor's calendar, scheduling meetings, appointments, and travel arrangements
- Screens and directs calls and visitors, ensuring appropriate follow-up and prioritization
- Prepares, edits, and reviews correspondence, reports, presentations, and speeches, often involving confidential or sensitive information
- Monitors financial and operational objectives by preparing and tracking action plans, budgets, and deliverables
- Assists with resource management, process improvement, and system enhancements to support operational efficiency and strategic outcomes
- Performs other duties as assigned
