Office Manager / Executive Admin

Office Manager / Executive Admin

Location: New York, NY
Reports to: Administrative Team
Type: Full-time

About Margaux

Margaux is a modern footwear brand born in New York City, dedicated to creating beautifully made shoes designed to carry women through every step of their lives. Rooted in craftsmanship, timeless design, and exceptional comfort, our mission is to redefine how women experience style—one pair at a time.

We’re a growing, dynamic team passionate about thoughtful design, meaningful storytelling, and connecting with women who share our belief that style and comfort should never be at odds.

About the Role

We’re seeking an Office Manager / Executive Admin to coordinate office activities and operations at our New York HQ while providing high-level administrative support to executive management.

What You’ll Do

Office Management

• Direct office activities and functions to maintain efficiency and compliance with company policies.
• Assist clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Oversee telephone services, email correspondence, package receiving, and mail distribution.
• Maintain office supplies inventory and orders supplies as needed.
• Maintain records, documentation, and files for the office.
• Assist with special events planning for the office.
• Assist in maintaining a professional and organized office environment for the team.
• Serve as a main point of contact for office logistics and meeting coordination.
• Welcome visitors to the office as needed.

Executive Assistance

• Manage executive calendars, requiring interaction with internal and external executives and assistants to schedule a variety of business meetings.
• Assist with incoming and outgoing communications on behalf of executive management.
• Coordinate travel arrangements and reservations for executive management as needed.
• Independently create well-organized, grammatically correct memos and reports for distribution to members of various departments.
• Use various software applications such as spreadsheets, relational databases, statistical packages, expense management, and graphics packages to assemble, manipulate, and/or format data and/or reports.
• Serve as liaison between executive and other departments within the organization.

General Tasks

• Maintain the highest level of confidentiality.
• Prioritize and manage multiple projects simultaneously with little or no supervision.
• Exercise administrative judgment; assume responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area.
• Perform other duties as assigned.

Who You Are

• Associate degree or equivalent experience required; Bachelor’s degree preferred
• Three years or more experience as an administrative assistant in a fast-paced setting, preferably with executive assistant experience
• Working knowledge of Microsoft Excel, Word, PowerPoint, and Outlook
• Working knowledge of digital calendar software, such as Google Calendar
• Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties
• Strong attention to detail and organizational skills
• Excellent interpersonal, oral, and written communication skills
• Excellent writing, proofreading, and editing skills
• Passionate about Margaux’s mission, aesthetic, and customer

What We Offer

• Unlimited Paid Time Off (PTO) policy so you can rest and recharge
• Health, dental, and vision insurance
• 401(k)
• Employee discount on all Margaux products
• A close-knit, mission-driven team culture

Pay range: Compensation for this role will be $67,000

To Apply:
Please submit your resume and a short cover letter highlighting your administrative and executive support experience.