Administrative Coordinator

Job Summary
We are seeking a dynamic and highly organized Administrative Coordinator to join our team! This vital role ensures the smooth operation of daily office functions and provides exceptional support across various departments. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills to manage administrative tasks efficiently. Your energetic approach will help foster a productive and welcoming environment, enabling our team to focus on their core responsibilities while you handle the essential behind-the-scenes coordination. This paid position offers an exciting opportunity to develop your office management skills and contribute to a thriving organization.

Total Compensation Package: Approximately $70,000 , including employer-sponsored benefits, paid time off, paid holidays, health insurance contribution, retirement plan eligibility, professional development opportunities, and career advancement potential.

Why Join MarbleJam?

MarbleJam Kids Inc. is a growing nonprofit organization dedicated to providing innovative arts, therapeutic, and educational programming for individuals of all abilities. We value initiative, collaboration, and continuous professional growth. This position offers the opportunity to assume increasing levels of responsibility as the organization expands. Team members who demonstrate exceptional leadership, operational excellence, and a commitment to MarbleJam's mission may be considered for future advancement opportunities within the organization.

Duties

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Oversee calendar management and schedule appointments for multiple team members using productivity software such as Microsoft Office and Google Workspace.
• Perform data entry and maintain accurate records through filing, proofreading, and updating databases using QuickBooks and other bookkeeping tools.
• Coordinate office supplies procurement, inventory management, and equipment maintenance to ensure operational efficiency.
• Support administrative functions such as proofreading documents, managing correspondence, and preparing reports with strong attention to detail
• Assist with bookkeeping tasks, including invoice processing, expense tracking, and basic financial recordkeeping.
• Provide excellent customer service by supporting clients and visitors both in person at the front desk and via phone or email communications.

Qualifications

• Bachelor's degree preferred in Healthcare Administration, Business Administration, Human Services, or related field.
• Minimum of three years of administrative experience.
• Healthcare, behavioral health, therapeutic, developmental disabilities, rehabilitation, or nonprofit human services administrative experience required.
• Previous supervisory or leadership experience preferred.
• Excellent organizational, communication, and problem-solving skills.
• Proficiency with Microsoft Office, Teams, SharePoint, and electronic record systems.

Pay: $55,000.00 - $62,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance

Work Location: In person

Salary : $55,000 - $62,000