What are the responsibilities and job description for the Sr. Administrative Associate position at Manor High School?
Primary Purpose:
Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.
Education/Certification:
High school diploma or GED; Must successfully pass MISD para test
Special Knowledge/Skills:
- Proficient typing, word processing, and file maintenance Knowledge of basic accounting principles skills
- Effective organizational, communication, and interpersonal skills
- Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
- Attention to detail
- Able to work independently
Minimum Experience:
One to three years of secretarial experience, preferably in public education environment
Major Responsibilities and Duties:
- Prepare written correspondence forms, schedules, or reports using personal computer.
- Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, personal computer.
- Maintain a daily teacher attendance log and records for substitute teachers.
- Maintain school calendar of events.
- Schedule meetings and appointments and maintain calendar for principal and Academic Dean
- Assist students, teachers, and parents as needed.
- Receive incoming calls, take reliable messages, and route to appropriate staff..
- Update handbooks, policy manuals, and other documents as assigned.
- Receive, store, and issue supplies and equipment.
- Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
- Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s). Backup for activity accounts have actually did both jobs twice since my arrival, but main signer for checks.
- Sort, distribute, or deliver mail and other documents.
- Maintain confidentiality.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics for monitoring (6)(Rise Vision)
- Perform other duties as assigned by supervisor
Professional Conduct:
- Maintain professional interactions with staff, parents, community and visitors.
- Demonstrate the ability to remain calm and withstand pressures.
- Demonstrate flexibility to change in routine and adapt quickly to changing situations.
- Demonstrates respect, courteous to peers and visitors and assists fellow workers willingly.
- Demonstrates principles of the Manor ISD People Experience.
Supervisory Responsibilities:
Indirectly Supervise Campus Administrative Associate (8)
Equipment used:
Personal computer and peripherals; standard instructional equipment
Working Conditions
The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
Mental Demands:
Maintain emotional control under stress
Work with frequent interruptions
Physical Demands:
Lifting (15-44 pounds)
Carrying (15-44 pounds)
Sitting
Standing
Bending/Stooping
Kneeling
Pushing/Pulling
Repetitive hand motions
Keyboarding/mouse
Speaking clearly
Hearing
Environmental Factors:
Work inside/outside
Exposure to noise
Work prolonged or irregular hours
Salary : $22 - $31