Conflicts & Intake Assistant

MG M The Law Firm (MG M) has an immediate opening for a Conflicts & Intake Assistant in our Los Angeles, Irvine, Walnut Creek, San Francisco, O’Fallon, New Orleans, or Jackson offices. This position would support our California-based legal teams and requires the ability to work Pacific Time Zone business hours (9:00 am to 5:00 pm).   

MG M is a nationally recognized litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Our goal is always to deliver optimal results at the best possible value. 

Essential Duties and Responsibilities:

• Conduct preliminary conflict checks and distribute conflict reports to provide to attorney for identification of potential legal and business conflicts of interest using the firm's conflicts software system (Intapp).
• Understand the purpose of identifying conflicted clients and how to identify adverse parties.
• Assist the national business intake team with daily creation of new client matters in the firm’s billing and tracking systems
• Review and verify client and matter information for accuracy and completeness before entry into the firm’s practice management system (Aderant Expert).
• Coordinate with legal assistants and intake staff to gather necessary documentation, client identification, and billing details.
• Maintain accurate records and documentation related to client onboarding and matter intake.
• Generate reports and assist with audits or internal reviews related to intake and compliance.

Candidate Requirements:

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• 1 years of conflicts experience in a law firm.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with Aderant Expert and/or InTapp a plus.
• Attendance & Punctuality: Consistently arrive at work and meetings on time; ensure responsibilities are covered when absent.
• Communication: Excellent written and verbal communication skills, with the ability to interface effectively with attorneys, paralegals, and legal administrative assistants.
• Organization: Strong organizational skills and ability to prioritize tasks and meet deadlines in a dynamic environment.
• Customer service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
• Dependability: Follow instructions, complete tasks on time, work independently, and commit to the hours necessary to meet deadlines.
• Teamwork: Contribute to building a positive team spirit and support the success of colleagues.

Personal Attributes:  

• Ability to work efficiently in a fast-paced environment.
• Highly organized with strong attention to detail. 
• Self-motivated and capable of independent work. 
• Excellent verbal and written communication skills.
• Professional in interactions with a wide variety of individuals. 
• Skilled in prioritizing and managing multiple tasks. 
• Consistently punctual with excellent attendance. 
• Flexible and willing to assist wherever needed. 
• Demonstrates understanding of and adherence to firm policies and procedures. 
• Comfortable working in a high-volume, deadline-driven environment with shifting priorities. 
• Strong problem-solving skills. 

Why Should You Apply?

We offer a hybrid work environment, with potential for remote work, competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k). 

MG M will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes diversity as a fundamental value.