What are the responsibilities and job description for the Accounts Payable & Travel Analyst position at Manhattan Strategy Group?
Description
The Accounts Payable & Travel Analyst supports the financial operations of a federal contract by processing, reviewing, and quality-controlling travel claims, invoices, and related documentation. This role works closely with the Accounts Payable team, contract operations staff, and vendors to ensure timely, accurate, and compliant payment processing. The Analyst uses Unanet and a CRM system to track, validate, and resolve payment-related items in accordance with federal contract requirements and organizational policies.
MSG specializes in delivering innovative solutions in program management, training and technicalassistance, research and evaluation, marketing and communications, and IT and digital services to a range of federal clients, including extensive experience with the Departments of Health and Human Services, Labor, and Education. Join MSG and be part of a collaborative, growth-oriented firm that values excellence and impact.
Key Responsibilities:
Accounts Payable & Travel Processing
- Process and quality-control travel expense claims, invoices, and supporting documentation in accordance with federal contract requirements, organizational policies, and cost allowability rules.
- Review submissions for accuracy, completeness, appropriate coding, and compliance prior to payment.
- Enter, track, and reconcile invoices and travel claims in Unanet and the organization's CRM system.
- Coordinate with internal staff, reviewers, consultants, and vendors to resolve discrepancies, missing documentation, or errors.
- Support timely payment processing and monitor aging items to ensure deadlines are met.
Quality Control & Compliance
- Perform QC checks to ensure expenses are allowable, allocable, reasonable, and properly documented under federal contract guidelines.
- Identify trends or recurring issues related to travel or invoice submissions and escalate concerns to management.
- Maintain organized electronic records to support audits, reporting, and contract compliance.
- Assist with reconciliations and reviews to ensure accuracy between systems and supporting documentation.
Coordination & Communication
- Serve as a point of contact for travel and invoice-related inquiries from staff, consultants, and vendors.
- Communicate clearly regarding submission requirements, corrections, and payment status.
- Collaborate with finance, contracts, and operations teams to support smooth financial workflows.
Additional Duties
- Assist with reporting, documentation preparation, and special projects as assigned.
- Support continuous improvement of AP and travel processing procedures.
Required Qualifications:
- 1-3 years of experience in accounts payable, financial operations, or an analyst role with invoice or expense processing responsibilities.
- Experience processing or reviewing travel claims and invoices, preferably in a government or federal contracting environment.
- Working knowledge of accounting principles and attention to detail.
- Experience using Unanet or similar financial systems strongly preferred.
- Experience working in a CRM or workflow tracking system preferred.
- Strong organizational, analytical, and problem-solving skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Education:
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred (or equivalent professional experience).
Core Competencies:
- Accuracy and attention to detail
- Federal contract compliance mindset
- Time management and follow-through
- Clear and professional communication
- Collaboration across finance and operations teams
- Systems aptitude and data integrity
Manhattan Strategy Group (MSG) is an Equal Opportunity Employer and considers all qualified applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law. Our hiring decisions are based solely on merit and qualifications, ensuring a fair and competitive selection process.
Manhattan Strategy Group (MSG) is an equal-opportunity employer. We are committed to building a diverse and inclusive workforce and do not discriminate based on race, religion, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other legally protected characteristics. Manhattan Strategy Group is committed to providing reasonable accommodations for candidates with disabilities who need assistance during the hiring process. To request a reasonable accommodation, please email HR@manhattanstrategy.com.