Administrative Assistant III - Hillside

Administrative Assistant III - Hillside Middle School

42 Week Position
Pay Grade 14 $21.88 per hour / 35 Hours Per Week

The Manchester School District offers a full benefits package to all eligible employees including:

• Anthem Medical insurance
• Anthem Vision insurance
• Delta Dental insurance
• Company funded HSA for select Anthem health plans
• Flexible spending accounts
• Retirement pension plan
• Tuition Reimbursement
• Gym Reimbursement
• Company sponsored life insurance
• 403(b) tax sheltered annuity plan
• Vision discounts
• Medical incentive rewards
• Employee assistance program
• Many more.

Minimum Qualifications and Requirements:

• Graduation from High School or possession of a GED, preferably supplemented by additional training in office management
• Associate's Degree Preferred
• Extensive experience in general office operations;
• Or any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work for the position.
• Thorough knowledge of modern office procedures, practices and equipment.

Specific Core Function:

Performs a variety of general office and confidential administrative support duties; performs directly related work as required. The principal function of an employee in this class is to provide support to a Department Head in addition to customer service to the public. The work is performed under the supervision and direction of the Department Head but considerable leeway is granted for the exercise of independent judgment and initiative. This class is distinguished from the class of Administrative Assistant II by the performance of confidential duties for a Department Head. The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with other employees, business and community organizations and the public. The principal duties of this class are performed in a general office environment.

Responsibilities of the Position:

• Provides confidential administrative support for a Department Head, including assuming direction or oversight over other Department personnel in distributing directives and monitoring programmatic activities
• Schedules appointments for the Department Head and maintains appointment schedule.
• Organizes meetings and conferences.
• Prepares correspondence, reports, lists and other documentation as instructed and requested by designated office personnel.
• Interprets and applies Department or office rules, policies and regulations in accordance with prescribed procedures and guidelines.
• Transcribes or prepares letters, minutes, reports, statements, grant applications, specifications, contracts, memoranda, notices, resolutions, budgets, financial and statistical tables, requisitions and other related materials, including confidential correspondences and reports and performs shorthand as required.
• Collects information used in budget compilation.
• Prepares special reports as requested.
• Copies, packages and distributes a variety of written materials as requested by other designated office personnel.
• Answers Department telephone calls, receives and greets visitors to the Department and provides information to or refers callers and visitors to other appropriate Departments.
• Gathers, assembles, updates, distributes and/or files a variety of information, forms, records and data as requested using traditional filing systems or databases as necessary.
• Processes accounts payable, accounts receivable and/or payroll as necessary.
• Screens visitors, telephone calls, faxes, mail and messages directed to office personnel.
• Listens to and directs comments and complaints from the public relating to Department operations and takes appropriate action to resolve and refer such complaints.
• Requisitions supplies and materials for the Department as requested.
• Oversees petty cash account.
• Maintains personnel files and completes necessary paperwork for personnel changes.
• Supervises, trains, evaluates and coordinates the work of other designated office personnel as directed.
• Provides staff support to special commissions and boards as necessary.
• Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions.
• Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.
• Attends meetings, conferences, workshops and training sessions and reviews publications and audio-visual materials to become and remain current on the principles, practices and new developments in assigned work areas.
• Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities.
• Performs other directly related duties consistent with the role and function of the classification.

Specified Length/Hours of Position:

• This position is an affiliated (MESPA) position. Hours/days of position depend upon assignment in conformance with the Collective Bargaining Unit agreement.
• This job is not eligible for sponsorship.

Application Procedure:

The Manchester School District uses this Applicant Tracking on-line application platform, please visit our site: https://mansd.schoolspring.com/ The Manchester School District's website is www.mansd.org