What are the responsibilities and job description for the Fiscal Coordinator position at Manatee County Sheriff's Office?
General Description of Duties
Performs a variety of fiscal, accounting, and administrative duties in support of the Manatee County Sheriff’s Office Fiscal Department, including accounts payable and receivable, purchasing support, budget tracking, grant administration, and asset management. Work involves analyzing and maintaining financial records, processing accounting transactions, reconciling accounts, preparing journal entries, assisting with grant management, and supporting inventory and fixed asset tracking. Typical duties include preparing financial reports, processing invoices and payments, assisting in budget compilation, maintaining grant documentation, monitoring expenditures for compliance, reconciling general ledger accounts, updating inventory and fixed asset records, and communicating with vendors and internal staff to resolve discrepancies.
Knowledge Skills And Abilities
KNOWLEDGE, SKILLS AND ABILITIES:
Task
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
Benefits
Are you at least 18 years of age?
Are you a citizen of the United States or a lawful, permanent resident, granted refugee or asylee status and authorized to work in the United States?
Which best describes your highest level of education?
Have you registered with Selective Service? (NOTE: Registration is required by all males prior to their 26th birthday. If you are a male age 18-25 and have not yet registered, you must do so here. Females are not required to register at this time and should select 'N/A'.
In order to conduct a thorough background investigation, you will be required to provide the website(s) and user name(s) for all social media accounts. In addition, you will be required to "friend" our background investigators on Facebook, if applicable. Do you confirm that on this application you have provided the requested information and will provide them access to your personal accounts?
In the last twelve (12) months, have you used marijuana, or its derivative?
Have you ever sold, delivered or manufactured a controlled substance?
In the last three (3) years, have you illegally used any Schedule I through Schedule V, excluding marijuana, (Schedules I through V, as defined in the Controlled Substances Action, 21 U.S.C., Section 812, include but are not limited to, cocaine, crack. lysergic acid diethylamide (LSD), amphetamines, methamphetamines, heroin, MDMA, GHB and anabolic steroids)?
If you answered "Yes", please provide the information listed below or type "N/A" if not applicable. * Drug, how taken, circumstances, number of times illegally obtained/used/supplied/sold. * Date of first time illegally obtained/used/supplied/sold. * Last time illegally obtained/used/sold.
10
Have you ever illegally used a controlled substance, including marijuana or its derivative, while employed as a law enforcement or corrections officer, while working in a prosecutorial position, or while employed in a position of public safety? (Exception: Any use of marijuana or its derivative while working in the capacity of an undercover operative for the purpose of the investigation)
Have you ever illegally used any of the following controlled substance in your lifetime? (Please check all that apply. If none, check the last box, "Not applicable".)
Have you been convicted of a DUI in the last 60 months (5 years)?
Have you been convicted of a DUI more than once in your lifetime?
Have you ever pled guilty or no contest to, had adjudication withheld, or been convicted of a misdemeanor involving false statements, perjury or domestic violence?
Have you ever pled guilty or no contest to, had adjudication withheld, or been convicted of a felony offense?
Have you engaged in sexual abuse or been convicted, or civilly or administratively adjudicated, of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion by a victim who did not consent or was unable to consent or refuse?
Have you engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution (as defined in 42 U.S.C. 1997).
Upon review of the job description, are you able to perform the essential functions of the job?
19
If you answered "No" to the previous question above, please indicate any reasonable accommodation(s) that will assist you in performing the essential functions of the position.
20
Do you have a tattoo in a visible location on the neck, face, scalp, or hands? (Click here to review the Appearance and Grooming Policy)
Performs a variety of fiscal, accounting, and administrative duties in support of the Manatee County Sheriff’s Office Fiscal Department, including accounts payable and receivable, purchasing support, budget tracking, grant administration, and asset management. Work involves analyzing and maintaining financial records, processing accounting transactions, reconciling accounts, preparing journal entries, assisting with grant management, and supporting inventory and fixed asset tracking. Typical duties include preparing financial reports, processing invoices and payments, assisting in budget compilation, maintaining grant documentation, monitoring expenditures for compliance, reconciling general ledger accounts, updating inventory and fixed asset records, and communicating with vendors and internal staff to resolve discrepancies.
Knowledge Skills And Abilities
KNOWLEDGE, SKILLS AND ABILITIES:
- Knowledge of accounting and budgetary principles, practices, and terminology.
- Ability to learn and perform duties across multiple fiscal functions including: accounts payable, accounts receivable, payroll, grants, budgeting, inventory, and fixed assets.
- Strong analytical and problem-solving skills with the ability to research and reconcile discrepancies.
- Exceptional attention to detail and accuracy in processing financial data, reconciling accounts, and maintaining records.
- Proficiency in Microsoft Excel and experience with accounting systems (experience with One Solution and / or Finance Enterprise preferred)..
- Ability to prepare accurate financial reports, records, and documentation.
- Strong organizational skills and ability to manage multiple tasks within deadlines.
- Effective communication skills, both oral and written.
- Ability to establish and maintain positive working relationships with coworkers, management, and external vendors.
- Ability to maintain confidentiality of sensitive fiscal information.
- Required to speak and hear clearly.
- Frequently required to sit and use hands and fingers to handle or feel.
- Occasionally required to stand, walk, reach with arms and hands, climb stairs or balance, and to stoop, kneel, crouch or crawl.
- Required close vision.
Task
- Performs fiscal duties across multiple areas as assigned.
- Reviews and processes invoices, requisitions, and purchase orders.
- Prepares and reconciles journal entries, ledger accounts, and monthly financial reports.
- Assists in the preparation, tracking, and monitoring of departmental budgets and expenditures.
- Assists with grant administration, including documentation, compliance monitoring, and reporting.
- Supports inventory and fixed asset processes, including tagging, record maintenance, and reconciliation.
- Prepares spreadsheets and analyses to support financial decision making.
- Researches and resolves fiscal discrepancies and communicates effectively with vendors and agency staff.
- Maintains organized and accurate financial records in accordance with agency and accounting standards.
- Provides backup coverage for other fiscal positions as needed, ensuring continuity of operations during staff absences.
- Successfully completes all assignments to specifications, within established timeframes and budgets, and in accordance with agency policies and regulations.
- Performs other related duties as assigned.
- Arrives on time for work, limits breaks and lunches to the allotted time, and leaves on time.
- Uses leave in accordance with General Orders and communicates appropriately regarding time off.
- Volume and quality of work meet position requirements and agency standards.
- Contributes to team goals by participating in meetings, supporting colleagues, sharing knowledge, and maintaining a cooperative and professional attitude.
- Follows all standard office procedures, safety practices, and agency General Orders.
- Maintains professional appearance, demeanor, and interpersonal relations with the public, coworkers and supervisors.
- High School Diploma or Equivalent (GED) required.
- Bachelor’s degree in Accounting, Finance, or closely related field required.
- Equivalent combinations (totaling 4 years) of education, training, and progressively responsible work experience in accounting, finance, business administration, or a closely related field may be considered in lieu of degree requirement.
- Experience with financial systems preferred.
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
Benefits
- Excellent State Retirement
- Uniforms for Specific Civilian Personnel
- 12 Holidays Per Year (includes employee's birthday)
- Excellent Vacation Plan - Start accruing two weeks of vacation time earned by the end of your first year
- Sick Leave - 12 days per year, accrued by pay period
- Life Insurance - Equals annual base salary
- Health Insurance (optional)
- Dental (optional)
- Take-Home Vehicle for Specific Civilian Personnel
- Career Service - After one year of satisfactory continuous service
- Deferred Compensation Plan (optional)
- Direct Payroll Deposit (any banking institution)
- Disability Insurance (long-term disability)
- College Tuition Reimbursement Program
- Extensive Wellness Program- Click here
Are you at least 18 years of age?
- Yes
- No
Are you a citizen of the United States or a lawful, permanent resident, granted refugee or asylee status and authorized to work in the United States?
- Yes
- No
Which best describes your highest level of education?
- No High School Diploma or Equivalency
- High School Diploma/GED
- Some college
- Associate's Degree
- Bachelor's Degree
- Master's Degree
Have you registered with Selective Service? (NOTE: Registration is required by all males prior to their 26th birthday. If you are a male age 18-25 and have not yet registered, you must do so here. Females are not required to register at this time and should select 'N/A'.
- Yes
- No
- Exempt
- N/A
In order to conduct a thorough background investigation, you will be required to provide the website(s) and user name(s) for all social media accounts. In addition, you will be required to "friend" our background investigators on Facebook, if applicable. Do you confirm that on this application you have provided the requested information and will provide them access to your personal accounts?
- Yes
- No
- I do not have any social media accounts, personal websites, or blogs.
In the last twelve (12) months, have you used marijuana, or its derivative?
- Yes
- No
Have you ever sold, delivered or manufactured a controlled substance?
- Yes
- No
In the last three (3) years, have you illegally used any Schedule I through Schedule V, excluding marijuana, (Schedules I through V, as defined in the Controlled Substances Action, 21 U.S.C., Section 812, include but are not limited to, cocaine, crack. lysergic acid diethylamide (LSD), amphetamines, methamphetamines, heroin, MDMA, GHB and anabolic steroids)?
- Yes
- No
If you answered "Yes", please provide the information listed below or type "N/A" if not applicable. * Drug, how taken, circumstances, number of times illegally obtained/used/supplied/sold. * Date of first time illegally obtained/used/supplied/sold. * Last time illegally obtained/used/sold.
10
Have you ever illegally used a controlled substance, including marijuana or its derivative, while employed as a law enforcement or corrections officer, while working in a prosecutorial position, or while employed in a position of public safety? (Exception: Any use of marijuana or its derivative while working in the capacity of an undercover operative for the purpose of the investigation)
- Yes
- No
Have you ever illegally used any of the following controlled substance in your lifetime? (Please check all that apply. If none, check the last box, "Not applicable".)
- Amphetamines such as Uppers/Speed
- Barbiturates such as Downers
- Benzodiazephines such as Valium/Darvon
- Cocaine/Crack
- LSD such as Acid/Microdots
- Marijuana or its derivatives
- Methaqualone such as Quaaludes
- Opiates such as Opium/Heroin/Oxycodone
- Phencyclidine such as PCP/Angel Dust
- Any other drug not previously listed
- Not applicable
Have you been convicted of a DUI in the last 60 months (5 years)?
- Yes
- No
Have you been convicted of a DUI more than once in your lifetime?
- Yes
- No
Have you ever pled guilty or no contest to, had adjudication withheld, or been convicted of a misdemeanor involving false statements, perjury or domestic violence?
- Yes
- No
Have you ever pled guilty or no contest to, had adjudication withheld, or been convicted of a felony offense?
- Yes
- No
Have you engaged in sexual abuse or been convicted, or civilly or administratively adjudicated, of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion by a victim who did not consent or was unable to consent or refuse?
- Yes
- No
Have you engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution (as defined in 42 U.S.C. 1997).
- Yes
- No
Upon review of the job description, are you able to perform the essential functions of the job?
19
If you answered "No" to the previous question above, please indicate any reasonable accommodation(s) that will assist you in performing the essential functions of the position.
20
Do you have a tattoo in a visible location on the neck, face, scalp, or hands? (Click here to review the Appearance and Grooming Policy)
- Yes
- No
- Required Question