What are the responsibilities and job description for the Accounts Payable Specialist (A/P) - QuickBooks Online Exp. position at MAKO OILFIELD SERVICES LLC?
Mako CPC is seeking a detail-oriented and reliable Accounts Payable Specialist - with QuickBooks Online Expereince to manage the company’s full-cycle accounts payable process. This role is responsible for ensuring accurate and timely processing of vendor invoices, expense reports, and payments while maintaining strong internal controls and positive vendor relationships.
The ideal candidate is highly organized, deadline-driven, and committed to accuracy.
Invoice Processing
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Review, code, and enter vendor invoices accurately and timely.
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Verify approvals and supporting documentation prior to payment.
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Match purchase orders, receipts, and invoices (three-way match).
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Resolve discrepancies with vendors and internal departments.
Payment Processing
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Prepare and process weekly check runs, ACH, and wire payments.
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Ensure timely payments in accordance with vendor terms.
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Maintain accurate records of all payments and transactions.
Reconciliation & Reporting
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Reconcile vendor statements and research outstanding items.
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Assist with month-end close, including A/P accruals.
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Maintain accurate A/P aging reports.
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Support audit requests and provide documentation as needed.
Vendor Management
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Set up and maintain vendor files and W-9 documentation.
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Ensure compliance with 1099 reporting requirements.
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Respond to vendor inquiries in a professional and timely manner.
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4 years of accounts payable experience.
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Strong understanding of basic accounting principles.
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Experience with accounting/ERP systems.
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Proficiency in Microsoft Excel.
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Quickbooks Online experience.
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High level of accuracy and attention to detail.
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Strong organizational and time-management skills.
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Ability to work independently and meet deadlines.
Preferred Qualifications
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Associate or Bachelor’s degree in Accounting, Finance, or related field.
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Experience in high-volume invoice processing.
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Knowledge of month-end close procedures.
Key Competencies
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Detail-oriented and process-driven
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Strong problem-solving skills
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Professional communication
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Dependable and accountable
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Ability to manage multiple priorities
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Pay Range: $22–$25 per hour (based on experience)
Salary : $22 - $25