What are the responsibilities and job description for the Order Initiation Specialist position at Makino?
Makino is a world leader in metal-cutting and machining technology. As a leader in advanced manufacturing machine tool technology, Makino enables its customers to realize the highest level of quality with the fastest time to market. When companies make the parts that matter for automotive, aerospace, medical, die-mold and other industries worldwide, they make them with Makino.
SUMMARY
This role leads the order initiation activities, reviewing all incoming orders, obtaining the order approvals and setting up the appropriate SAP project structure , budget and plan. This role also helps review to perform SAP project closure at the completion of the work.
ESSENTIAL DUTIES & RESPONSIBILITIES
Management of all new machine orders which includes:
SUMMARY
This role leads the order initiation activities, reviewing all incoming orders, obtaining the order approvals and setting up the appropriate SAP project structure , budget and plan. This role also helps review to perform SAP project closure at the completion of the work.
ESSENTIAL DUTIES & RESPONSIBILITIES
Management of all new machine orders which includes:
- Review of new machine order paperwork received from sales to ensure all information is complete and accurate.
- Obtain sales and credit approval for each order
- Facilitate new order risk review meeting to discuss each order.
- Maintenance of the order review spreadsheet
- Setup of project builds in SAP for all new machine turnkey and integration project orders based on defined guidelines to comply with the required revenue recognition rules.
- Entry of budget in SAP from PV1 tool for each machine order.
- Project planning of revenue and cost using PV1 tool for each machine order.
- Consider transfer pricing requirements for machines sold through the Canadian and Mexican entities as it relates to project setup and sales order request.
- Submission of accurate and complete sales order requests to accounting.
- Maintenance of all required support for each machine order on the project SharePoint site.
- Management of all machine change orders which includes:
- Creating updated version of the PV1 file to adjust for the change.
- Adding to/updating the project build in SAP.
- Updating PV1 revenue and/or plan costs in SAP.
- Updating budget in SAP.
- Sending change order request to designated team so that the sales order can be updated timely.
- Uploading supporting documentation to the active project’s SharePoint site.
- Review open MC projects to determine those that are fully complete from an operations perspective and should be added to the Accounting TECO list for final accounting review.
- PV1 option review to determine obligations on projects that should be set TECO at each month end.
- This could include review of materials, DIFs, etc.
SUPERVISORY RESPONSIBILITIES :
This role leads the recurring Order review meeting where all order content is reviewed for risks. This meeting contains the entire leadership team in fulfillment operations
QUALIFICATIONS
This role leads the recurring Order review meeting where all order content is reviewed for risks. This meeting contains the entire leadership team in fulfillment operations
QUALIFICATIONS
- Detailed knowledge of the SAP project structure and SAP reporting / navigation
- Excel
- Makino Product Structure expertise
- Ability to navigate and structure SharePoint
- Administrative skills
- Collaboration skills
EDUCATION & EXPERIENCE
- College degree preferred
- 3 plus years SAP Project module experience
- 3 years’ experience working in a Microsoft Office and Sharepoint environment
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. There are low physical demands for this role. This is an office role interfacing with information systems.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is an office role and ther is some work out of the Mason, Ohio facility
We believe that the interests of our company and people are inseparable and we are committed to developing a diverse team of creative and independent professionals. Employees enjoy a stable work environment from a company with years of success and growth in the machine tool industry.
Makino offers competitive pay, generous benefits, and ongoing training.
Makino is proud to be an EEO/M/F/Disabled/Vets employer
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is an office role and ther is some work out of the Mason, Ohio facility
We believe that the interests of our company and people are inseparable and we are committed to developing a diverse team of creative and independent professionals. Employees enjoy a stable work environment from a company with years of success and growth in the machine tool industry.
Makino offers competitive pay, generous benefits, and ongoing training.
Makino is proud to be an EEO/M/F/Disabled/Vets employer