What are the responsibilities and job description for the Marketing Events Coordinator position at Makino?
Makino is a world leader in metal-cutting and machining technology, empowering manufacturers across automotive, aerospace, medical, and industrial sectors to achieve the highest levels of precision and productivity. As we continue to elevate our brand and customer engagement, we are seeking a highly organized, proactive, and detail-driven Event Coordinator to join our Marketing team.
This is a highly visible and mission-critical role responsible for delivering seamless, high-impact events that reflect Makino’s premium brand experience—both domestically and globally.
Position Summary
Reporting to the Director of Marketing, the Event Coordinator will play a key role in planning and executing tradeshows, corporate events, technical center experiences, and global customer engagements. This role collaborates cross-functionally with Marketing, Sales, Product Management, Operations, Finance, and international affiliates to ensure every event is executed flawlessly.
The ideal candidate thrives in a fast-paced environment, excels at managing multiple complex projects simultaneously, and brings a passion for creating memorable, high-quality event experiences.
Key Responsibilities
- Plan and execute domestic and international tradeshows, including logistics such as hotel blocks, transportation, catering, booth services, and vendor coordination
- Manage all booth-related logistics including graphics, displays, demo equipment, technical documentation, and marketing collateral
- Coordinate shipping, tracking, setup, teardown, and storage of all event materials and assets
- Maintain accurate inventory of tradeshow equipment, parts displays, and event materials
- Provide on-site event support to ensure smooth execution and immediate issue resolution
- Coordinate events at Makino’s Mason Headquarters, including industry events, open houses, Lunch & Learns, and Experience Center productions
- Support Auburn Hills Technical Center events such as Tech Expos and customer engagement programs
- Assist with international and regional affiliate events, including customer visits and product launches
- Partner with Sales, Product Management, and Technical teams to ensure readiness of machines, demos, and customer experiences
- Manage event budgets, track expenses, process invoices, and reconcile final costs
- Maintain a master event calendar and detailed project timelines
- Deliver post-event reporting, including attendance metrics, budget summaries, and performance insights
- Create professional communications for vendors, customers, and internal stakeholders
- Ensure all events align with Makino’s brand standards and deliver an exceptional customer experience
Qualifications
- Minimum 2 years of experience in event coordination, tradeshow management, or corporate event planning (B2B or manufacturing environment preferred)
- Strong organizational and project management skills with the ability to manage multiple priorities
- Excellent written and verbal communication skills
- Highly detail-oriented with exceptional time management abilities
- Proven ability to work under pressure and meet tight deadlines
- Strong problem-solving skills and professional presence
- Proficiency in Microsoft Office; experience with CRM systems (Salesforce preferred)
- Willingness to travel domestically and occasionally internationally
- Ability to lift up to 40 lbs. and stand for extended periods during events
Education & Experience
- Bachelor’s degree required (Marketing, Communications, Hospitality, Business, or related field preferred)
- At least 2 years of event planning or coordination experience required
- Experience supporting large-scale events such as tradeshows, customer events, or international programs preferred
- Familiarity with marketing tools, event platforms, or databases is a plus
- Comprehensive medical, dental, and vision coverage
- Competitive pay and retirement savings options
- Generous paid time off and company holidays
- Onsite fitness center
- Onsite café with convenient meal options
- Collaborative, team-oriented environment
- Opportunities for growth within a global organization