Purchasing & Receiving

Steeped in tradition and infused with timeless Texas charm, The Menger Hotel seamlessly blends historic grandeur with modern comfort. Its beautifully preserved architecture and elegant interiors echo over 160 years of storied heritage. Located just steps from the Alamo, this Historic Hotels of America landmark stands as a true Texas icon.

About the Role:

The Purchasing & Receiving role within the Accommodation and Food Services industry is critical to ensuring the seamless procurement and receipt of goods necessary for daily operations. This position is responsible for managing supplier relationships, placing orders, and verifying the accuracy and quality of incoming shipments to maintain inventory levels and support service delivery. The role requires meticulous attention to detail to inspect deliveries for compliance with purchase orders and company standards, preventing discrepancies and ensuring cost-effectiveness. Additionally, the Purchasing & Receiving professional collaborates closely with kitchen, housekeeping, and management teams to forecast needs and optimize stock levels. Ultimately, this role contributes significantly to operational efficiency, cost control, and customer satisfaction by ensuring that all purchased goods meet quality and timeliness expectations.

Minimum Qualifications:

• High school diploma or equivalent.
• Proven experience in purchasing, receiving, or inventory management within the food service or hospitality industry.
• Basic knowledge of inventory management software and Microsoft Office applications.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Ability to lift and move heavy items safely as required.
  
  

Preferred Qualifications:

• Associate degree or certification in supply chain management, logistics, or a related field.
• Experience working with vendor management systems and procurement software.
• Familiarity with food safety regulations and standards such as HACCP.
• Excellent negotiation and communication skills.
• Previous experience in a fast-paced accommodation or food service environment.
  
  

Responsibilities:

• Coordinate and execute the purchasing of food, beverages, and supplies in alignment with operational needs and budget constraints.
• Receive, inspect, and verify incoming shipments against purchase orders for quantity, quality, and condition.
• Maintain accurate records of purchases, deliveries, and inventory levels using inventory management systems.
• Communicate effectively with suppliers to resolve discrepancies, negotiate prices, and ensure timely deliveries.
• Collaborate with internal departments to forecast demand and adjust purchasing plans accordingly.
• Ensure compliance with health, safety, and sanitation standards during receiving and storage processes.
• Assist in inventory audits and report any shortages, damages, or quality issues promptly.
• Support cost control initiatives by identifying opportunities for savings and waste reduction.
  
  

Skills:

The required skills enable the Purchasing & Receiving professional to efficiently manage procurement processes and maintain accurate inventory records, ensuring operational continuity. Organizational skills are essential for tracking orders, deliveries, and stock levels, while communication skills facilitate effective interactions with suppliers and internal teams. Proficiency with inventory and procurement software supports accurate data entry and reporting, which is critical for decision-making and cost control. Preferred skills such as negotiation and knowledge of food safety regulations enhance the ability to secure favorable terms and maintain compliance with industry standards. Together, these skills ensure that the role contributes to a smooth supply chain, minimizing disruptions and supporting overall business success.