Purchasing & Receiving Agent

Steeped in tradition and infused with timeless Texas charm, The Menger Hotel seamlessly blends historic grandeur with modern comfort. Its beautifully preserved architecture and elegant interiors echo over 160 years of storied heritage. Located just steps from the Alamo, this Historic Hotels of America landmark stands as a true Texas icon.

Makeready Perks and Benefits Statement:

As part of the Makeready collection, we proudly offer a variety of thoughtful benefits and perks for eligible team members including accommodating PTO/PTO exchange, medical/dental/vision benefits, maternity/paternity leave, pet insurance, company-matched dependent care & 401k, student loan repayment program and a wide range of additional ancillary benefits. The health, happiness and well-being of our team is our top priority.

We take pride in our Guiding Principles to help define how we successfully work together. We follow them not out of duty but live by them instinctively.

Makeready EEOC Statement:

Makeready LLC and its affiliated entities are proud to encourage and support an environment where everyone can be a successful team member as their true independent self. We are an equal opportunity workplace and employer that does not discriminate based on race, color, disability, gender/sex, sexual orientation, religion, national origin, age, veteran status, or any other protected status. We are committed to building a team and a workplace where we are all able to be successful based solely on our individual

qualifications, experience, abilities and job performance

About the Role:

The Purchasing & Receiving Agent plays a critical role in managing the procurement and receipt of goods and materials essential to the organization's operations. This position ensures that all purchasing activities comply with company policies and budgetary constraints while maintaining strong relationships with suppliers and vendors. The agent is responsible for verifying the accuracy and quality of received shipments, coordinating with internal departments to meet inventory needs, and resolving any discrepancies or issues related to orders. By efficiently managing purchasing and receiving processes, this role supports seamless supply chain operations and contributes to overall organizational efficiency. The Purchasing & Receiving Agent also maintains accurate records and documentation to support audit and reporting requirements.

Minimum Qualifications:

• High school diploma or equivalent required; associate degree or higher in business, supply chain management, or related field preferred.
• Proven experience in purchasing, receiving, or inventory management within a manufacturing, retail, or distribution environment.
• Basic proficiency with procurement software and Microsoft Office applications, especially Excel.
• Strong attention to detail and organizational skills to manage multiple orders and shipments simultaneously.
• Ability to communicate clearly and professionally with vendors and internal stakeholders.

Preferred Qualifications:

• Experience with enterprise resource planning (ERP) systems such as SAP, Oracle, or similar platforms.
• Knowledge of supply chain best practices and inventory control methodologies.
• Certification in purchasing or supply chain management (e.g., CPP, CPSM) is a plus.
• Familiarity with compliance standards and regulatory requirements related to procurement.
• Demonstrated problem-solving skills and ability to work independently in a fast-paced environment.

Responsibilities:

• Coordinate and execute purchasing activities by sourcing suppliers, obtaining quotes, and placing orders in accordance with company policies.
• Receive, inspect, and verify incoming shipments for accuracy, quality, and compliance with purchase orders.
• Maintain accurate records of purchases, deliveries, and inventory adjustments using procurement and inventory management systems.
• Communicate effectively with vendors and internal departments to resolve order discrepancies, delays, or quality issues.
• Assist in inventory control by monitoring stock levels and collaborating with warehouse and production teams to ensure timely replenishment.

Skills:

The Purchasing & Receiving Agent utilizes strong organizational and communication skills daily to coordinate with suppliers and internal teams, ensuring timely and accurate procurement and receipt of goods. Attention to detail is critical when inspecting shipments and verifying documentation to prevent errors and discrepancies. Proficiency in procurement software and Microsoft Excel enables efficient tracking and management of purchase orders and inventory data. Problem-solving skills are applied to resolve issues such as delayed shipments or quality concerns, maintaining smooth supply chain operations. Additionally, knowledge of supply chain principles and compliance standards supports informed decision-making and adherence to company policies.