Project Administrator

Project Administrator Maintco | Kirkland, WALocation: Kirkland, WA (Office-Based)Compensation: $65,000$72,000 annually (DOE)Benefits: Medical, dental, vision, PTO, and paid holidaysAbout MaintcoMaintco is a locally-owned, fast-moving general contractor specializing in mitigation, restoration, and capital improvement projects for property managers, HOAs, and commercial clients across the Puget Sound region. Weve built our reputation on responsiveness, integrity, and quality. Were growing and adding an experienced Project Administrator to join our operations team in Kirkland. This role is the heart of the project, keeping communication, documentation, and billing on track from intake to completion.The OpportunityAs Project Administrator, youll own the administrative side of each project lifecycle ensuring accuracy, accountability, and timely execution across every phase. Youll coordinate between estimators, project managers, clients, and accounting to keep each job organized and profitable. This is an office-based role, ideal for someone whos at home in the details, thrives under deadlines, and loves seeing a project move cleanly from start to finish.What Youll Do Create and maintain job files from intake to closeout in DASH and QuickBooks Schedule site visits for project managers and estimators Communicate with property managers, homeowners, and internal team members to track project progress Manage project documentation, including contracts, change orders, and client correspondence Job cost, invoice, and manage accounts receivable for assigned projects Ensure compliance with company processes, billing accuracy, and timely follow-up on outstanding items Support accurate data flow between field and office to keep leadership informedWhat You Bring 3 years of experience in construction administration, project coordination, or bookkeeping Strong proficiency in Microsoft Office and project management/accounting software (experience with DASH or QuickBooks a plus) Impeccable attention to detail and comfort managing multiple priorities under tight deadlines Excellent written and verbal communication skills A refuse to lose mindset: driven, reliable, and accountable Collaborative, team-first attitude and willingness to learn and growWhy Maintco Stable, year-round workload with a clear, proven process Supportive leadership and a voice in shaping how projects are run Competitive pay, full benefits, and PTO Growth potential into Project Coordinator or Project Manager roles A culture built on accountability, trust, and results Youll be part of a team where your work is seen, valued, impactfulIf you love organizing chaos into clarity, and want to be part of a locally-owned company where your role truly matters, we want to hear from you. Apply today!#MGC25

Salary : $65,000 - $72,000