Executive Assistant

Maine Veterans' Homes (MVH) is a mission-driven organization that provides long-term care, rehabilitation, and support services to Maine’s Veterans and their families across six homes statewide. We are seeking an Executive Assistant to support the Chief Executive Officer, Senior Management, and the Chairman of the Board of Trustees in their roles and responsibilities.

Why This Role Is Special

The Executive Assistant plays an important role in supporting executive leadership and board activities at Maine Veterans’ Homes. This position provides administrative and clerical support and coordinates meetings, events, office operations, and special projects to ensure the Home Office operates efficiently and effectively.

What You’ll Do

• Provide administrative and clerical support to the Chief Executive Officer, Senior Management, and the Chairman of the Board of Trustees.
• Coordinate board meeting planning, travel arrangements, meeting minutes, and board records, and manage the board portal while providing technical assistance to members.
• Assist executive leadership with scheduling appointments, travel and meeting arrangements, correspondence, and special needs as requested, while proactively confirming meetings and arrangements.
• Support office administration, including answering calls, welcoming visitors, managing Home Office supplies and resources, maintaining files and compliance documentation, and coordinating MVH policy review and posting.
• Schedule and coordinate meetings, conferences, special events, and fundraising or public relations activities, and assist with special projects and organizational initiatives.
• Assist with contract administration, including preparing, examining, renewing, and revising contracts and monitoring agreements for accuracy and compliance.

Why Join MVH?

• Mission-Driven Work: Every decision you make will impact the lives of Veterans who deserve the best.
• Leadership Impact: You’ll work directly with the CEO, CFO, HR, and the Board of Trustees to guide MVH’s future.
• Professional Growth: This is a high-visibility role with opportunities to influence statewide healthcare practices.
• Collaboration & Culture: Join a dedicated, compassionate team that values integrity, innovation, and teamwork.

Benefits:

At MVH, you’ll enjoy benefits that honor your expertise, fuel your growth, and help you thrive both personally and professionally:

• Competitive Pay – Rewarding compensation that reflects your experience and leadership impact.
• MainePERS Pension Plan – A rare and valuable benefit to secure your financial future.
• Generous Paid Time Off – Prioritizing your well-being and work-life balance.
• Comprehensive Benefits – Health, dental, and vision coverage to keep you and your family healthy.

• 5 years of experience supporting Executive Leadership.
• Previous healthcare experience is preferred.
• Extensive knowledge and experience in administrative management, office automation, and customer service are essential.
• Experience in board relations and support, development, and public relations preferred.