What are the responsibilities and job description for the Executive Assistant to the Business Manager position at Maine School Administrative District #6?
Pay Range: $64,000.00 - $66,923.42
Are you an energetic and proactive individual with a knack for getting things done? MSAD 6 is seeking a talented Executive Assistant to join our team and play a key role in enhancing the efficiency of our business office.
Some of the Essential Duties and Responsibilities (for a full job description see attached):
- Provides finance and operational support to the Business Manager and the MSAD 6 Finance and Facilities Committee.
- Provide comprehensive administrative support to the Business Manager, including calendar management, scheduling meetings, and coordinating travel arrangements.
- Provides administrative support for the Budget Advisory Committee budget building process as directed by the Business Manager and in concert with legal counsel.
- Assist in the preparation of budgets, financial reports, and grant reimbursements by gathering data, preparing spreadsheets, and tracking financial records.
- Prepare and submit timely, accurate grant reimbursement requests and financial reporting in compliance with federal and state guidelines.
- Perform detailed cost-allocation analysis and mange allowable expense tracking to maximize grant drawdowns while ensuring 100% compliance with Grant Award Notifications. (GAN)
- Handle confidential and sensitive information with discretion and professionalism.
- Perform monthly bank reconciliations across multiple accounts, ensuring all transactions are accurately recorded and cleared in a timely manner.
- Identify, investigate, and provide departmental reporting of uncleared items to Accounts Payable and Payroll to resolve outstanding checks, and unidentified transactions.
Qualifications:
- Associate's degree or equivalent, accompanied by three (3) years' Financial and Accounting experience; or equivalent combination of education and experience.
- Experience with budgetary and financial processes, invoicing, and data entry preferred.
- Excellent verbal and written communication skills.
- Strong organizational and time management skills.
- Proficient in scheduling and coordinating tasks efficiently.
Essential Attributes:
- Proactive and able to work independently without constant supervision.
- Deadline-oriented with the ability to meet time-sensitive tasks.
- Flexibility to work evening hours several times per month.
- Exceptional conflict resolution skills.
Why join MSAD 6?
At MSAD 6, we value initiative, dedication, and professionalism. Join a team that encourages personal growth and offers a dynamic work environment. Represent MSAD 6 with pride as you contribute to the success of our business operations.
If you are ready to take on a challenging and rewarding role, apply now! Join MSAD 6 and be a crucial part of our commitment to excellence. For more information, please contact Dawn Pooler, Business Manager.
MSAD 6 is an equal opportunity employer. We encourage applications from candidates of all backgrounds.
Salary : $64,000 - $66,923