Receptionist/Administrative Assistant

Overview
We are seeking a dynamic and friendly Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, highly organized, and possess excellent communication skills. You will be the first point of contact for visitors and callers, while providing comprehensive administrative assistance to various departments. This paid position offers an exciting opportunity to develop your office management skills in a professional environment that values enthusiasm, efficiency, and teamwork.

Responsibilities

• Handle incoming and outgoing correspondence, including emails, mail, and packages
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Support data entry tasks using Microsoft Office and Google Workspace applications with accuracy and attention to detail
• Assist with calendar management, scheduling appointments, meetings, and reminders for staff or executives
• Perform clerical duties such as proofreading documents, preparing reports, and managing office supplies inventory
• Provide exceptional customer service by addressing inquiries courteously and supporting clients or visitors as needed
• Support office management tasks including bookkeeping using QuickBooks or similar software when necessary
• Maintain professionalism with phone etiquette and ensure all communication reflects the company’s standards

Requirements

• Proven experience in office administration, clerical work, or customer service roles; prior receptionist or medical/dental receptionist experience is a plus
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry skills
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
• Bilingual abilities are highly desirable to assist diverse client needs
• Familiarity with multi-line phone systems, filing systems, and office management procedures
• Exceptional phone etiquette with clear communication skills and a friendly demeanor
• Ability to handle confidential information discreetly with strong proofreading and time management skills
• Personal assistant experience or experience supporting executive calendars is advantageous
• Knowledge of bookkeeping software such as QuickBooks or similar tools is beneficial but not mandatory

Join us in creating an energetic workplace where your organizational talents shine! This role offers a unique chance to grow your administrative expertise while contributing to a vibrant team dedicated to excellence. We welcome motivated individuals eager to make a positive impact through their professionalism and proactive approach.

Pay: $18.00 - $20.00 per hour

Benefits:

• Flexible schedule

Work Location: In person

Salary : $18 - $20