Sophisticated Personal Assistant / House Manager

A prominent Newport Beach–based principal is seeking a highly skilled and polished Personal Assistant/House Manager to support their dynamic personal and professional life. This is a rare opportunity to serve as a trusted right hand to a high-level individual who values excellence, discretion, and proactive support in a fast-paced, high-standard environment.

This in-home, private role requires an individual who is poised, highly organized, and exceptionally detail-oriented. You will manage everything from the principal's complex calendar to household operations, personal errands, executive-level communication, and philanthropic activities. Flexibility, professionalism, and a no-task-too-small attitude are essential to success in this role.

Responsibilities:

• Serve as a gatekeeper for the principal's fast-moving, ever-changing schedule

• Manage day-to-day calendar, appointments, and travel arrangements (domestic & international)

• Draft and respond to formal correspondence, including emails and handwritten notes in the principal's voice

• Oversee household administration and run occasional personal errands

• Manage household vendors, maintenance scheduling, and service professionals

• Maintain home organization, property inspections, and inventory of household supplies

• Manage clothing, personal style, and wardrobe organization

• Plan social events and coordinate gift-giving with thoughtfulness and discretion

• Assist with household budgets, expense reporting, and procurement of home goods

• Route lease agreements and legal documents for review/signature (no legal background required)

• Support philanthropic efforts, including donation coordination and event sponsorships

• Ensure seamless household operations when principal is traveling or off-site

• Handle incoming/outgoing phone calls and emails with professionalism and grace

• Occasionally work evenings or weekends based on principal's schedule

• Collaborate smoothly with an Executive Assistant in the principal's office — team chemistry is valued

Ideal Candidate Qualifications:

• 7 years of experience supporting a senior executive in a private or high-profile setting

• Graceful under pressure, even-tempered, and highly proactive

• Impeccable written and verbal communication skills with a polished, professional tone

• Highly organized with strong follow-through and the ability to multitask effectively

• Technologically savvy; proficiency in Microsoft Outlook is essential

• Confident in managing both personal and household needs with discretion

• Local to Newport Beach or within a short, reliable commute

• Flexible and available beyond standard work hours when needed

• Patient, intuitive, and service-oriented with a refined sense of discretion

Schedule: Monday–Friday with occasional evening/weekend availability required

Compensation: $140,000–$160,000 base 10% annual bonus

To Apply:

Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.