Executive Assistant

Executive Assistant to the CEO

Palm Beach, FL

Are you a strategic, high-judgment partner who has supported a CEO, founder, or senior C-level executive at the highest level?

We are seeking an Executive Personal Assistant who operates as an advocate, not just a coordinator, with a fiduciary mindset, exceptional executive function, and the ability to connect dots long before others see them.

This role supports a CEO and requires someone who can anticipate needs, safeguard time and priorities, and execute with precision and discretion.

You will work primarily from the principal’s residence and must be equally happy performing EA and PA-focused tasks.

The ideal candidate is proactive, solutions-driven, and someone who eliminates friction, sees around corners, and ensures the CEO is always operating at their highest level.

Key Responsibilities

• Manage a dynamic, ever-evolving calendar with precision and foresight
• Coordinate and prepare materials for high-level meetings and events
• Arrange and monitor all aspects of business, personal, and family travel (domestic & international).
• Serve as liaison to board members, investors, and senior leadership
• Handle confidential communications and correspondence with grace and professionalism
• Support personal and household logistics, vendor management, inventory, and errands
• Manage expense reports and coordinate bill pay with a fiduciary mindset
• Be available after hours and on weekends for urgent changes or support
• Anticipate needs, solve problems before they arise, and ensure every detail is accounted for and double checked

Qualifications

• A career EA with 8 years supporting C-suite executives with excellent, verifiable references
• Undergraduate degree strongly preferred
• Strategic thinker with exceptional organizational and communication skills
• Tech-savvy and fluent in Microsoft Office, PC, iPhone. Adaptable to new platforms
• Proactive, resourceful self-starter who works well independently and easily accepts redirection
• Demonstrates discretion and sound judgment
• Long-term intent
• Valid driver’s license and reliable transportation

Compensation and Terms

• Base compensation $160,000 - $185,000 commensurate with qualifications and experience
• General work schedule is Monday to Friday, either 8:30 am to 5:30 pm or 9:00 am to 6:00 pm with flexibility for some after hours and weekend support
• Excellent benefits package includes an annual discretionary bonus, excellent health/dental/vision insurance, PTO, and NYSE holidays.

Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.