Accounts Receivable Specialist

Accounts Receivable (A/R) - Donor & Revenue Accounting

A mission-driven organization based in Santa Monica is seeking a detail-oriented Accounts Receivable (A/R) professional to support donor and revenue accounting. This role is ideal for someone who takes pride in accuracy, values accountability, and understands the importance of maintaining trust and transparency in donor-funded environments.

Position Overview

This role is responsible for managing and tracking incoming funds, including donor contributions and pledges. Working closely with both Finance and Development teams, you will ensure all contributions are accurately recorded, properly classified, and aligned with donor intent. Your work will directly support the integrity and reliability of financial reporting and donor records.

Key Responsibilities

• Record and track all incoming contributions, including restricted and unrestricted funds
• Maintain accurate donor records and general ledger classifications
• Track pledges and monitor fulfillment against commitments
• Reconcile donor records with fundraising systems and reports
• Collaborate cross-functionally to resolve discrepancies and ensure data accuracy
• Process and record cash receipts in a timely manner
• Support donor and internal reporting related to contributions
• Assist with grant tracking and reporting as funding sources expand
• Contribute to month-end close activities for revenue and receivables
• Maintain organized documentation for audits and financial reporting
• Ensure compliance with internal controls, accounting policies, and donor requirements
• Support process improvements and system enhancements

Qualifications

• 2–4 years of experience in accounting, accounts receivable, or a related field
• Nonprofit accounting or donor tracking experience preferred
• Strong attention to detail and organizational skills
• Proficiency in Excel and accounting systems
• Ability to collaborate effectively across teams

Who You Are

• Highly detail-oriented and accurate
• Organized, proactive, and process-driven
• Accountable with strong follow-through
• Clear communicator, comfortable working cross-functionally
• Adaptable and comfortable in a growing, evolving environment

Compensation & Benefits

• Competitive salary commensurate with experience, starting at $85K-115K, depending on experience.
• Full-time, in-office role (Monday–Friday)
• Comprehensive benefits package, including PTO and paid holidays

Why This Role

This is an excellent opportunity for an accounting professional who values precision and wants to contribute to a mission-driven organization. Your work will play a key role in ensuring financial clarity, supporting donor confidence, and enabling organizational growth.

Please apply at www.mahlermatch.com.

Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.