What are the responsibilities and job description for the Project Coordinator position at Maher Services?
Job Description: Project Coordinator – Services Division
Founded in 1941, Maher Services is a water well contractor serving utilities and commercial clients across New England. The company combines decades of experience with a young, ambitious team driving growth. As we continue to expand, we are seeking a Project Coordinator to support service projects from intake through closeout, keeping jobs organized, documented, and moving forward.
This is an in-person office role focused on the day-to-day coordination that keeps our Services division running smoothly; invoicing, materials procurement, scheduling support, and project documentation. This role has room to grow within the organization for the right person.
What Success Looks Like in This Role
Within the first 12 months, a strong Project Coordinator will:
- Keep invoices accurate, timely, and consistently issued
- Assist and eventually own project reports for customers
- Ensure materials are ordered ahead of schedule with no job delays due to procurement gaps
- Maintain clean job documentation, inspection reports, and change orders
- Support scheduling coordination so technicians are informed and ready
- Serve as a reliable point of contact for customers
- Reduce billing errors and documentation backlogs across the Services division
- Report project status and cost data accurately
Core Responsibilities
- Process and issue invoices accurately and on time
- Order materials and supplies for upcoming service jobs; track delivery status
- Assist with scheduling coordination between project managers, technicians, and the shop
- Communicate clearly with customers regarding job status, scheduling, and documentation requests
- Maintain job files, inspection reports, and change order documentation
- Track labor, material costs, and job expenses in the project management system
- Identify and flag scheduling conflicts, material shortages, or billing issues early
- Support project managers in keeping jobs on schedule and within budget
How You’ll Operate
We are looking for someone who:
- Stays organized under pressure and across multiple active jobs
- Follows through without needing reminders — owns their tasks
- Communicates clearly and professionally with customers and field crews
- Catches errors and inconsistencies before they become problems
- Understands that clean billing and documentation directly protect margin
- Is eager to learn the business and grow into broader project responsibility
Experience and Requirements
- 1 to 3 years of experience in a project coordinator, project manager, administrative, or operations support role
- Experience with invoicing, purchase orders, or materials procurement a strong plus
- Background in construction, utilities, field services, or a trade-based business preferred
- Comfortable working in an in-person office with strong culture
- Strong organizational skills and attention to detail
- Proficiency with basic project tracking, billing, and documentation tools
- Ability to manage multiple tasks simultaneously and communicate proactively
Compensation
- Base salary: $75,000 to $95,000 depending on experience
- Performance bonus opportunity
- Competitive benefits package
Why This Role Matters
- Our Services division is growing and needs someone who can keep the operational details tight — accurate invoices, materials on-site when needed, and clean documentation throughout. This role is the connective tissue between our project managers and the field.
- If you’re early in your career and want real responsibility in a growing company with a long history and strong foundation, this is an opportunity to build your skills, contribute immediately, and grow professionally.
Pay: $75,000.00 - $95,000.00 per year
Benefits:
- 401(k)
- 401(k) 3% Match
- 401(k) matching
- Dental insurance
- Health insurance
- Opportunities for advancement
- Paid time off
Education:
- Bachelor's (Preferred)
Work Location: In person
Salary : $75,000 - $95,000