Senior Executive Assistant (Pharma)

Senior Executive Assistant

Job Summary:

Position is responsible for expert support for a global/complex organizational structure, directly reports to most senior level executives. This position performs support tasks with an expert, applied knowledge of the complexity of the organization. This position usually handles ambiguous work with no direct guidance and is considered a subject matter expert within the function. This position is able to prioritize items and resolve problems using independent judgment, requiring no approval. Additionally, this position is responsible for upholding a strong commitment to confidentiality and routinely handles sensitive documents that may impact the entire organization.

This position has expert skills in and is responsible for training others in technology systems, which includes word processing, data management, and business emailing software, as well as database and research tools.

• Work hours: generally, Mon-Fri 9-5pm ET but available as needed (i.e. on days when HM is traveling and may need help with rearranging travel arrangements due to delays, etc.)
• Work location: Candidate can work 100% remote

Duties

Serves as a go-to person for the organization, and as a role model/lead for the Administrative Support organizational unit

Creates and proofs packets of information; develops documents and materials for high level meetings and a wide array of audiences

Edits and produces expert internal and external communications; acts on behalf of an executive for certain decisions or activities (e.g., e-mails)

Independently manages calendars, including complex meeting and travel coordination as well as schedules and confirms internal and external appointments for individuals; expertly prioritizes competing demands and requests

Initiates and manages projects or process improvements with minimal supervision, for example, responsible for a specific project or process (e.g., procurement and budget management), and creates and manages contracts for function

Interacts with key senior level constituents and performs expert level of stakeholder management; majority of contact is within and across organizational units and across a global/complex organizational matrix.

Relevant industry experience in pharma industry is required.

Strongly comfortable with handling and managing VP's calendar and potentially additional leadership team members.

Strongly comfortable with working with senior leadership/C-suite executive members.

Strong interpersonal skills, i.e. ability to build relationships at all levels of the org.

Strong communication, written, and verbal skills.

Experience/Skills:

Candidate should be familiar with following systems: Concur and other travel/expense systems; MS Office, Outlook, Teams.

10 or More Years prior pharmaceutical experience

High School Diploma or equivalent required

Associate's Degree or equivalent work experience preferred

Hourly Pay Rate Range (dependent on location, experience, expectation) The pay range that Magnit reasonably expects to pay for this position is: $56 - $75/hr (W2 only - Based on Education/Experience)

Benefits: Medical, Dental, Vision, 401K (provided minimum eligibility hours are met)

All qualified applicants will not be discriminated against and will receive consideration for employment without regard to protected veteran status, disability, race, color, religion, sex, age, sexual orientation, gender identity or national origin.

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