Secretary I - Temporary

Summary of Position

Performs administrative, clerical, and receptionist duties for the Community Development Department

Examples of Duties and Responsibilities

1. Answers and screens incoming calls, receives and directs visitors for all MCCD staff, responds to inquiries, and assists visitors with questions regarding program applications
2. Proficient with office phone system and Microsoft Office
3. Sets appointments with clients for all MCCD programs
4. Assists with agenda management software, Grants Committee agenda management, meeting attendance, recording and transcribing meeting minutes, maintains meeting backup files, and complies with the OMA
5. Process all incoming and outgoing mail
6. Assists office staff with computer, copier and phone issues
7. Picks up and logs all incoming checks, delivers to MCCD Accounting and Treasurer as necessary, takes mail to mail room, and delivers claims to the Auditor’s office
8. Each morning checks all office copiers for full paper drawers and fills if necessary, and empties recycle bins near copiers into larger bins
9. Maintains small conference room calendar, employee time off calendar, and MCCD Vehicle calendar, coordinates MCCD Vehicle maintenance appointments
10. Makes convention and travel arrangements for staff, gets approval from Chairman for MCCD travel
11. Orders office supplies and equipment, picks up supplies from support services, and maintains office supply lists
12. Assist LIHEAP & Homeless Division staff as necessary
13. Serves as backup to Secretary III Lead Worker
14. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

A high school diploma or equivalent and zero to six (6) months related experience are required.

Physical Requirements

Sit for extended periods of time. The employee is required to walk or move up to 400 feet from primary desk. The employee is occasionally required to stand and stoop, kneel, crouch and crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift/and or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision.

Madison County's Organizational Values help direct every employee toward a common goal.  They remind us that we share a larger purpose.

Madison County's Organizational Values are:

• Communicate openly & honestly
  • I circle back when there is a need for clarity or amends
  • I have direct honest conversations with people rather than talking about them to others
  • I reach out for help when I need it and respond to others appropriately when they ask for help
  • I facilitate clarity not confusion
  • I listen to others while setting my own biases aside and focusing on the whole person
• Maintain high standards of excellence
  • I conduct myself in a way that demonstrates our standards of excellence
  • I define what success means within my team and engage them through a continuous improvement mindset
  • I and my team set appropriate goals and establish checks and balances to ensure our goals are reasonably achieved
  • I lead by example through establishing clear guidelines and defining our standards
  • I accept change that benefits my colleagues and our organization
• Integrity
  • I do what I say I'm going to do
  • I act in alignment with my values
  • I do the right thing when nobody is looking
  • I value input from others and recognize that I am not always right
  • I seek to build trust and avoid carelessly blaming others
• Accountability
  • I own my mistakes, apologize and make amends
  • I make myself available for, and am receptive to feedback
  • I take responsibility
  • I establish achievable deadlines for myself and my team
  • I take ownership by not making excuses
• Compassion
  • I treat my colleagues with respect and compassion by responding when appropriate in a timely and professional manner
  • I commit to showing compassion by seeing my colleagues as real people
  • I create an inclusive work environment where I value my colleagues as people
  • I respect my colleagues in how I speak about them when they aren’t present
  • I actively listen to my colleagues

This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision. The use of a particular expression or illustration describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

Equal Opportunity Employer

Closing Date: August 7, 2026, or Until Filled

If you prefer to submit a paper application, please submit to:
Stacey Pace at slpace@madisoncountyil.gov or by mail to Stacey Pace, 157 N. Main Street, Ste., Edwardsville, IL 62025

Visit http://www.madisoncountyil.gov/jobs for paper application and full posting.

Internal Candidates should apply via Self-Service -> Company Information -> Job Opportunities

Salary : $22