Administrative Services Communications Clerk

Madison County Government offers a competitive compensation package including:

• Competitive wages on a step plan with guaranteed increases based on years of service.
• Complete health insurance benefits package with Medical & Prescription, HSA & FSA, Dental and Vision.
• Retirement contributions via the Illinois Investment Retirement Fund (IMRF) pension.
• Eight-hour workday, which includes a one hour, paid lunch.
• 13 paid holidays.
• Employee Assistance Program.
• Life Insurance and Supplemental Accident & Critical Illness coverage.
• Paid time off in the form of Vacation, Sick, and Personal days that begin accruing day one.

GENERAL STATEMENT OF DUTIES:

Performs mail distribution, telecommunication and information desk duties within and between County departments. Assists with inventory process.

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

• picks up outgoing mail from Courthouse and all County annexes
• counts mail items and sorts mail (by zip code and department) into stamped, inter-office, outgoing, regular, and presort mail categories
• tallies and records mail processed through postage meter machine, records charges of postage costs to appropriate department; calculates bulk mailing discounts and applies to bulk mail items
• sorts and distributes mail according to County department
• receives and dispatches incoming calls and inquiries related to County/Court business, relays to appropriate or requested County/Court personnel or department
• answers and processes inquiries, questions, complaints, etc, related to County and Court business; answers and/or relays caller to appropriate department
• serves as information desk receptionist - responds to citizen inquiries, questions, concerning County business and/or Court sessions; directs public to appropriate County department, office or Courtroom
• memorizes names, locations, extensions, and other pertinent information of all personnel and departments involved with and related to County and Court business
• contacts service representative in case of equipment breakdown
• fills office supply orders
• solicits quotes and places orders for inventory items
• maintains store room inventory, checks incoming supplies for store room, enters into the computer system by coded numbers
• prepares in house invoices for submission to Auditor
• performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

MINIMUM QUALIFICATIONS:

A high school diploma or equivalent and two (2) years related experience are required.

This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision. The use of a particular expression or illustration describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

Equal Opportunity Employer

Closing Date: December 1st, 2021 or Until Filled

If you prefer to submit a paper application, please submit to:
Linda Ogden at lkogden@co.madison.il.us or by mail to , 157 N Main St. Ste. 59, Edwardsville IL, 62025

Visit http://www.co.madison.il.us/jobs for paper application and full posting.

Internal Candidates should apply via Self-Service -> Company Information -> Job Opportunities