Secretary-Special Education

Qualifications:

1. High School diploma or GED
2. Clerical experience preferred
3. Experience with Google products preferred
4. Experience with school/special education records
5. Such alternatives to the above qualifications as the Board may find appropriate and acceptable

FLSA Status: Non-Exempt

Reports To:  Director of Special Education

Background Check Required:  (Ala. Code §§ 16-22A-5)-Upon offer of employment, employees will be required to submit legible fingerprints for a background review by the Alabama Bureau of Investigation and the Federal Bureau of Investigation.  Background checks must not be more than 10 years old. A new background check is required for anyone new to Madison City Schools, regardless of the recency of the ABI and FBI background checks.  

Student Safety & Security: Madison City Schools prioritizes a safe, respectful, and supportive learning environment. Employees are expected to model professional conduct, maintain clear and appropriate boundaries with students, use district-approved channels for communications, and avoid interactions that could be perceived as favoritism, grooming, or undue familiarity. Staff must promptly report suspected child abuse or neglect to law enforcement authorities as required by Alabama law. Compliance with these expectations is a condition of employment.

Required Knowledge, Skills and Abilities:

1. Organizing and coordinating skills
2. Knowledge of budgetary process
3. Knowledge of organizational structure, work flow and operating procedures
4. Ability to keep business matters confidential
5. Ability to type 50 words per minute
6. Proficiency in Microsoft Word, Excel, Access, PowerPoint, Publisher and Internet Information Services.
7. Ability to deal with people in person and on the telephone in a pleasant and courteous manner
8. Ability to create, compose and edit written material
9. Ability to organize materials and maintain accurate records
10. Ability to distribute documents in an efficient manner
11. Ability to maintain and establish effective relationships within the workplace
12. Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced intensive environment.
13. Skills in organizing resources and establishing priorities
14. Knowledge of structure, policies and procedures of a large organization
15. Ability to coordinate and organize meetings and special events
16. Seasoned professional secretary to manage multiple priorities and to interact with a variety of people, professionals and organizational entities

Essential Functions:

1. Serve as a primary point of contact for Special Education
2. Answer all telephone calls, emails and take messages
3. Collect and manage mail and faxes in an efficient and effective manner
4. Establish and maintain databases as required
5. Prepare reports and assist with projects as necessary
6. Maintain annual special education budget as necessary
7. Prepare memorandums and other correspondence as necessary
8. Maintain applicable electronic databases, files and programs as directed
9. Maintain confidentiality and follow proper procedures with special education files
10. Must be able to meet and interact with employees and parents/guardians in routine situations, which require tact, discretion and courtesy
11. Assist with professional development/collaboration presentations, special projects and provide clerical support for professional development including registration, event planning and technology set-up
12. Maintain all special education program records in compliance with State, Federal and District guidelines
13. Assist with the organization of the Extended School Year Program
14. Process mileage, expense claims, invoices and purchase orders for the special education staff/program
15. Maintain inventory and order all department supplies and equipment
16. Process all contracts with non-public agencies and specialists providing services for SPED Department
17. Provide backup coverage for the board receptionist
18. Other related duties as assigned

• This position will be subject to the Students First Act of 2011. Madison City Schools reserves the right to fill this position by transfer of a qualified applicant who is already employed by Madison City Schools.
•  Under the Students First Act of 2011, no credit toward tenure or non-probationary status is earned in the initial school year of employment if the date of hire occurs after September 30.    

Expected Employment: 240 days/ 8 hrs. (full year) 

Evaluation: According to established Board policies and administrative procedures and guidelines.

Salary Range: According to Madison City Schools Salary Schedule (Salary based on employment for complete year).  Up to 10 years experience will be counted for new employees who provide documentation of full-time experience in the area of concentration.

For School District information, please click here (Right click and select "Open link in new tab")

For Madison City Schools Salary Schedule, please click here (right click and select "Open in new tab")