Program Coordinator

Program CoordinatorJob Type: Temporary (12-month assignment)Pay Rate: $25-30/hour DOELocation: White Plains, NY | Hybrid (minimum 3 days on-site per week)Job OverviewMadison Approach Staffing is recruiting for a Program Coordinator to support our client's Business Services division on a large-scale enterprise transformation project. This role will play a crucial part in supporting daily business unit activities and contributing to the successful implementation of strategic projects and initiatives. The ideal candidate will assist with project planning, coordination, documentation, and communication while working under the guidance of the Business Unit head or Project Manager. This position offers an excellent opportunity for professional growth and learning within a dynamic organization. This is an immediate-start, 12-month contract opportunity.Key ResponsibilitiesProject Planning and Coordination: Collaborate with Project Manager to create project plans, define project scope, and coordinate project activities across multiple teamsDocumentation and Reporting: Maintain comprehensive project documentation including meeting minutes, progress reports, and project timelines/schedules; ensure timely reporting of project milestones to stakeholdersCommunication and Collaboration: Facilitate effective communication between cross-functional team members, stakeholders, and vendors; coordinate meetings, prepare agendas, and ensure follow-up actions are completedRisk Management: Identify potential risks and issues that may impact project success; assist in development of mitigation strategies and contingency plansQuality Assurance: Monitor project deliverables to ensure they meet defined quality standards; assist in conducting quality reviews and implementing corrective actions when necessaryResource Coordination: Assist in resource allocation and tracking; coordinate with different teams and departments to ensure availability of resources required for project successResearch and Analysis: Conduct quantitative and qualitative research on project-related topics and contribute to data analysis for informed decision-making under management guidanceContent Development and Management: Assist internal stakeholders to develop and manage content for business-related intranet sites including updating content, ensuring relevance and accuracy, and organizing information in a user-friendly mannerAd Hoc Support: Assist Business Unit head and Project Manager with various tasks such as preparing presentations, organizing project-related events, managing project documentation, and coordinating calendar and travel requestsRequired Skills & ExperienceEducation: Bachelor's degree requiredExperience: 1-5 years of experience in project coordination, program support, or related administrative roleOrganizational Skills: Strong ability to prioritize tasks, manage multiple deadlines, and keep project documentation and files well-organizedCommunication Skills: Excellent verbal and written communication and presentation skills to effectively interact with team members, stakeholders, and vendorsAttention to Detail: Meticulous in documenting project information, tracking progress, and identifying potential issuesProblem-Solving: Ability to analyze situations, identify solutions, and make recommendations for resolutions when faced with challenges or obstaclesCollaboration: Proven ability to work effectively with cross-functional teams, promote positive team environment, and foster collaborationTime Management: Efficiently manage time and resources to meet project deadlines and deliverablesAdaptability: Flexible and open to change as projects evolve, with ability to adjust plans accordinglyConfidentiality: Demonstrated ability to handle sensitive information with discretion and maintain strict confidentialityAnalytical Skills: Ability to analyze data, perform basic quantitative analysis, and interpret information to support decision-makingResearch Skills: Strong ability to gather relevant information, analyze data, and present research findings in clear and concise mannerMust be local to the Tri-State area and available for W2 employmentPreferred Skills & ExperienceFamiliarity with project management principles and methodologiesProficiency with project management software (Microsoft Project, Smartsheet, Asana, or similar)Experience supporting enterprise transformation or ERP implementation projectsBackground in business services or corporate operationsAdvanced Microsoft Office skills including PowerPoint for presentationsExperience with content management systems and intranet platformsProject Management Professional (PMP) or CAPM certificationWork Schedule & DetailsMonday through Friday, 7.5-hour work day with 0.5-hour unpaid lunchHybrid schedule with minimum 3 days on-site (may be fully on-site depending on department requirements)Paid for time worked only; no paid holidays, vacation, or sick days during contract periodImmediate start date availableTo Apply: Please submit your resume to Madison Approach Staffing. Only qualified candidates will be contacted for interview consideration.

Salary : $25 - $30