Executive Assistant

• Manage the CEO’s calendar and screen calls
• Prepare letters, contracts and other documents, many of them confidential
• Communicate on the CEO’s behalf with board members, donors, staff and partners
• Research, prioritize and follow up on incoming issues, and decide the right response or referral
• Plan and run special projects, including annual staff events, groundbreakings and ribbon cuttings

• Prepare for and attend quarterly board meetings: distribute materials in advance, take minutes and record resolutions
• Provide detail-oriented project, filing and administrative support to senior leaders, including real estate and legal
• Look for ways to create efficiencies and improve administrative processes

• Manage the donor CRM: process gifts, produce reports and mailing lists, and prepare donor letters and thank-you notes
• Help plan and coordinate special events, including vendors and rentals, and staff them on-site
• Prepare print materials for donor and external meetings
• Track in-kind gifts and volunteers in the CRM, coordinate pick-ups and distribution, and connect volunteers with the right team
• Support communications with basic graphic design, photography, social media and website updates

• Associate’s degree required; Bachelor’s preferred
• 3–5 years of administrative experience supporting executives or teams; backgrounds in events, development, marketing or sales are welcome
• Poise and presence in public-facing settings, and comfort representing the organization at events across the five boroughs and Westchester, including some evenings
• Excellent written communication, organization and attention to detail
• Strong interpersonal skills and a flexible, “all hands on deck” attitude
• Proven discretion with confidential information
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); Adobe Acrobat, Google Docs, Canva and social media platforms a plus
• Enthusiasm for learning new systems (donor CRM experience a plus)

• $1,000 sign-on and retention bonus
• Medical, dental and vision after 30 days, with up to 85% paid by the employer
• Paid vacation, sick and personal time
• Pension plan and voluntary 403(b)

We don’t just want to find you a job, we want to help you achieve your goals. We do that with you, by listening to you. We take the time to discuss your needs, expectations and career objectives. We find out who you are as well as what you can do. And we call on our contacts in countless businesses and corporations to find the position that will fit your skills, your personality, and your potential.

We staff all levels of office staff, from entry-level clerical staff to organization management and everyone in between. We find employment opportunities for every vocation and aspiration – from accountants to graphic designers, administrative assistants to IT professionals, purchasing managers to event planners, receptionists to directors.

If you are a permanent job seeker, we’ll help you get your foot in the door and launch your dream career. Our experienced Talent Coordinators will advise you on everything you need to ace your interview, and negotiate the best possible salary and benefits package. Count on us to be advocates for you in your search.