Payroll Specialist

The Payroll Specialist is a member of the Mactac Human Resources team and is responsible for managing all aspects of payroll in a timely and accurate manner.

Responsibilities include:

• Processing payroll accurately and on time for multiple payroll cycles in both the US and Canada.
• Ensuring adherence to federal, state, and local regulations regarding tax withholdings, garnishments, and wage laws.
• Working with the company's vendor in Mexico to ensure payroll is processed accurately and on time.
• Providing payroll backup to other members of the Payroll team, as necessary.
• Collecting, reviewing, approving, and submitting all employee changes, new hires, terminations, and all other payroll adjustments to the payroll provider in a timely manner and in compliance with the law and company policy.
• Reconciling and paying monthly union dues for the company's Vancouver union employees, including any union benefit invoices.
• Supporting Marketing/Sales with the calculation of the Sales Incentive monthly/quarterly payouts for sales representatives and submitting payments timely.
• Processing all quarterly and annual incentive payments timely and accurately.
• Attending training as needed with UKG to ensure you are up to date on all system processes and changes.
• Processing year-end checklist and ensuring accurate balancing and US tax filing via UKG.
• Running accurate and timely payroll reports and providing payroll reconciliation support to the various business functions, including operations, EHS, accounting, etc., as needed.
• Assisting with payroll audits and providing all documents relative to processing and balancing.
• Working with third-party vendors (UKG, Auditors, leave administration, Pay Cards, etc.).
• Supporting reporting in the Business Intelligence tool in UKG for management and accounting.

Qualifications:

• Bachelor's degree in finance, economics, accounting or related discipline AND a minimum of 2 years prior experience in payroll administration is required. In lieu of a degree, a high school diploma/GED AND a minimum of 5 years prior experience in payroll administration is required.
• Prior payroll administration experience supporting a manufacturing environment is highly preferred.
• Prior experience utilizing UKG for payroll is desirable.
• Strong Microsoft Office experience, including advanced skills in Excel, is required.
• Experience utilizing PowerBI or a similar tool for data reporting and analysis is preferred.
• Detail-oriented with the ability to handle multiple tasks.
• Excellent time management skills and able to prioritize work accordingly.
• Self-manager of projects, deadlines, and time.
• Effective communication skills – written, verbal, and interpersonal.
• Ensures confidentiality of all HR & Payroll records.

Scope:

• Decision Impact: Company
• Budgetary (P&L) Responsibility: No
• Direct Reports: No
• Physical Requirements: Prolonged periods of sitting / standing at a desk and working on a computer. Must be able to lift 15lbs at times.
• Management Responsibilities Level: Individual Contributor
• Reports to: Director, Compensation & Benefits
• Location: Stow, OH
• Travel: minimal, up to 10%

Company Overview:

For over 60 years, Mactac has been a leader in the pressure-sensitive adhesive (PSA) industry, offering a full range of adhesive solutions, including acrylic, rubber, hot melt, solvent, emulsion, and UV technologies. As a vertically integrated company with six specialized divisions, we serve diverse markets such as label printing, packaging, retail display, automotive, medical devices, and more. Built on a foundation of innovation, integrity, and reliability, Mactac delivers world-class technology and customer service to provide the best solutions for your adhesive needs.

Disclaimers:

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

It is the policy of Mactac that all employees are employed at the will of Mactac for an indefinite period and are subject to termination at any time, for any reason, with or without cause or notice. At the same time, employees may terminate their employment at any time and for any reason.

Equal Opportunity Employer. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, citizenship status, marital status or any other consideration prohibited by law or contract.

We will not accept unsolicited resumes from agencies. Please do not send agency resumes to our website or Mactac and affiliated employees.