Facilities Coordinator

Facilities Coordinator Ref: VN201 El Segundo, California (PART-TIME)

ABOUT US

Macro is a recognised global specialist in facilities management, providing cutting-edge services to some of the most prominent brands offering workplace design, helpdesk services, interim property management, and providing solutions to making buildings healthier, smarter and sustainable by using advanced technological solutions.

We are driven by a commitment to excellence in everything we do. Our values—Drive for Better, Delight Customers, Do What’s Right, and Develop People—shape our culture and guide our decision-making. Our strategic priorities focus on Everyday Excellence, Outstanding Experience, and Everlasting Impact.

Join our team to contribute to an organisation that prioritises innovation and technology. Experience the perfect blend of opportunity and community, where you will benefit from a supportive and people-focused culture.

ABOUT THE ROLE

Be the main contact for colleagues, clients, and visitors, ensuring a welcoming and efficient workplace environment. Responsible for facilitating employee engagement, managing inquiries, conducting facilities inspections, and promoting appropriate workplace behaviour.

Maintain customer satisfaction at the highest level providing a high quality and pro-active service, ensuring all concerns are dealt with effectively and communicated accordingly. The role will add value to the FM provision and the customer experience through engagement and relationship building with employees. Provide updates and communication on FM services, deliver wellbeing campaigns and support the buildings operations.

Your responsibilities will include:

• Employee Engagement and Query Management: Welcome colleagues, clients, and visitors providing tailored assistance to meet their needs. Resolve inquiries promptly and effectively, ensuring a high level of customer service.
• Feedback Engagement: Engage with end users to encourage participation in customer feedback surveys, gathering insights for continuous improvement.
• Workplace Facilities Inspections and Floor Walks: Conduct regular inspections of meeting rooms and office spaces, ensuring cleanliness, tidiness, and functionality.
• Issue Reporting: Identify, report, and follow up on issues related to furniture, fixtures, and equipment using the Facilities Helpdesk, ensuring timely resolution. Collaborate with facilities teams to monitor and resolve phone issues in collaboration areas and meeting rooms.
• Steward of Workplace Behaviour: Promote the proper use of workspace areas by observing behaviours during floor walks and addressing any issues directly or escalating them to the Facilities Management team. Develop and deliver communications that guide employees on the appropriate use of different workplace areas, fostering a respectful and productive work environment.
• Service delivery: Instil an ethos of continuous improvement to the service delivery, keeping the service delivery fresh and appropriate by quickly reacting to changes to business requirements.
• Managing mail: Picks up and delivers the mail and coordinates shipping and receiving of boxes and letters to and from the office.
• Guest services: Meet and greet all visitors to the premises in a friendly and polite manner and ensure that their entry into the building is as smooth as possible, whilst complying with procedural and security requirements.
• Onboarding: Manage space planning for the office and coordinate the setup for new employees
• Meeting Suite Management: Manage meeting room booking systems effectively, handling forward bookings and accommodating same-day reservations, cancellations, and amendments. Identify and fulfil requirements, such as room layout, technology needs, and catering services as part of meeting room set up
• Coordination of On-Site Vendor Activity: Check vendor documentation upon delivery to guarantee accuracy, compliance with contracts and adherence to safety regulations. Escort vendors into restricted areas of the workplace, ensuring compliance with company security protocols.
• Compliance: Responsible for service and contract compliance, ensuring all services meet Epic Games requirements and standards. Undertake quality audits covering hard or soft services
• Workplace Signage and Notice Board Management: Regularly review and update all workplace signage to ensure it is accurate, legible, and visually appealing, and within brand guidelines.

Please note that this is a part time role, working 1 to 2days per week, 8 to 16 hours.

ABOUT YOU

We are seeking a dynamic and personable Workplace Host to join our team. Ideally with experience in customer facing or hospitality environments.

Key competencies include:

• Adaptability: able to adjust to new conditions, tasks, or environments.
• Resilience: Recovering quickly from challenges and setbacks.
• Communication Skills: conveying information effectively and listen actively, across all communication channels.
• Teamwork: works well with others towards a common goal.
• Initiative: Enjoys taking proactive steps to improve processes or solve problems which enhance team performance.
• Attention to Detail: naturally focused on the finer points to ensure accuracy and thoroughness in work.
• Problem-Solving: Identifies, analyses and resolves issues effectively.
• Building relationships: Understands and manages own emotions and empathises with others.

navigates workplace relationships with confidence.

• Professionalism: Demonstrates a standard of behavior that encompasses respect, responsibility, and competence.
• Maintains a positive demeanor and is well presented.

Salary is $16,900 to $33,800 annually.

Equality, Diversity and inclusion

We uphold the principles of equality, celebrate diversity, and embrace individuality. We foster an environment that respects and values all perspectives, beliefs, and backgrounds, creating a safe space where ideas can flourish. This diversity enables us to challenge conventions and enrich our collective understanding, contributing to the vibrancy and success of our community.

Everyone who aligns with the Macro values is welcomed.

Should you need to discuss any reasonable adjustments or require guidance about our recruitment process, please contact macro.careers@macro-group.com to speak to a member of our team.