What are the responsibilities and job description for the Executive Assistant position at Macquarie Global Services?
You will support senior leaders within Macquarie Capital's Growth and Technology (MCGT) team, a dynamic and fast-paced business focused on innovative, high-growth sectors. This role offers strong exposure to senior stakeholders, deal activity, and cross-functional collaboration while contributing to a highly visible and collaborative team environment.
While Macquarie offers hybrid working for many of our roles, this role does require 4 days a week in our office location.
We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you're empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.
What role will you play?
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You will act as a trusted partner to senior leaders, providing high-level executive support across calendar management, travel coordination, and stakeholder engagement. You will play a key role in enabling the team's efficiency by coordinating meetings, supporting deal-related activity, and ensuring seamless day-to-day operations in a fast-paced environment.
Salary range for this position: $90,000 - $105,000/Year. Actual base salary may vary based upon, but not limited to, relevant experience, time in role, peer and market data, prior performance, business sector, and geographic location. You may also be eligible for an annual discretionary incentive compensation award. You can further read about the full spectrum of benefits we offer our people listed below.
What you offer
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- Proven experience providing high-level executive support, including complex calendar management, meeting coordination, and preparation of agendas and materials for senior leadership discussions.
- Strong capability in planning and executing meetings, events, and offsites, with expertise in multi-time zone scheduling and coordination of domestic and international travel in line with company policies.
- Demonstrated ability to act as a central point of contact across executives, internal teams, and external partners, ensuring clear communication, alignment, and timely follow-up.
- Solid operational and administrative skills, including inbox management, drafting professional communications, supporting reporting and presentation materials, and tracking deliverables to ensure efficient business operations.
- Experience managing expenses, invoices, and reimbursements with a high degree of accuracy, ensuring compliance with internal policies, maintaining organized records, and upholding financial and regulatory standards.
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We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.
What we offer
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At Macquarie, you're empowered to shape a career that's rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include:
- 1 wellbeing leave day per year and a minimum of 25 days of annual leave
- 20 weeks' paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks' paid leave for secondary caregivers
- 2 days of paid volunteer leave and donation matching
- Benefits and initiatives to support your physical, mental and financial wellbeing such as medical, prescription drug, dental, and vision insurance; health savings account and dependent day care savings account; life insurance, disability, and other insurance plans; 401(k) and short/long term disability
- Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
- Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
- Recognition and service awards
- Hybrid and flexible working arrangements, dependent on role
- Reimbursement for work from home equipment
About Macquarie Capital
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Macquarie Capital partners with businesses, startups and governments to connect ideas to capital and help drive innovation, growth and create real-world impact. Our global corporate advisory, investing, development and equities capabilities are underpinned by a full spectrum of capital markets solutions and deep sector expertise, with a focus on infrastructure and real assets, technology, software and services, and resources, energy and materials.
Empowering all kinds of bright and driven people
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We are committed to providing an inclusive environment for all that values and respects different experiences, skillsets and perspectives. Macquarie provides access to opportunities for all individuals regardless of race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance.
We provide reasonable accommodation to individuals who may need support during the recruitment process and employment. If you require an accommodation, please let us know during the application process.
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status. Macquarie takes affirmative action in support of its policy to hire and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities
Salary : $90,000 - $105,000