What are the responsibilities and job description for the Executive Assistant, Wealth Distribution position at Macquarie Global Services?
Join our team as a Senior Executive Assistant in our New York office supporting senior leaders in our Client Solutions Group. In this role you will gain exposure across a wide variety of business activities while showcasing your positive, confident, and proactive approach, and exceptional time management skills.
While Macquarie offers hybrid working for many of our roles, this role does require 3 days a week in our office location.
We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you're empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.
What role will you play?
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In this role, you will provide proactive, high level support to a senior leader by ensuring they are consistently well prepared, informed, and equipped to operate effectively in a fast moving environment. You will be responsible primarily for complex calendar management, expense and invoice processing via Coupa, and heavy travel coordination (both domestic and international) for a director within Asset Management. You will also have the opportunity to work on various ad-hoc projects.
Salary range for this position: $90,000 - $115,000/Year. Actual base salary may vary based upon, but not limited to, relevant experience, time in role, peer and market data, prior performance, business sector, and geographic location. You may also be eligible for an annual discretionary incentive compensation award. You can further read about the full spectrum of benefits we offer our people listed below.
What you offer
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- Minimum 7 years of experience as an Executive Assistant or senior administrative lead supporting executives or senior managers
- Demonstrated ability to think proactively, manage competing deadlines, and solve problems independently
- Exceptional verbal and written communication skills with a professional and customer focused approach
- Experience with Concur, Coupa, Salesforce, and advanced proficiency in Microsoft Word, PowerPoint, Excel, and Outlook
- Strong attention to detail, organization, and the ability to manage sensitive information discreetly
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We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.
What we offer
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At Macquarie, you're empowered to shape a career that's rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include:
- 1 wellbeing leave day per year and a minimum of 25 days of annual leave
- 20 weeks' paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks' paid leave for secondary caregivers
- 2 days of paid volunteer leave and donation matching
- Benefits and initiatives to support your physical, mental and financial wellbeing such as medical, prescription drug, dental, and vision insurance; health savings account and dependent day care savings account; life insurance, disability, and other insurance plans; 401(k) and short/long term disability
- Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
- Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
- Recognition and service awards
- Hybrid and flexible working arrangements, dependent on role
- Reimbursement for work from home equipment
About Macquarie Asset Management
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Macquarie Asset Management is a leading global asset manager, trusted by institutions, individuals and communities to responsibly manage $A720 billion in assets. MAM provides clients with a diverse range of investment solutions that seek to deliver superior risk-adjusted returns.
All figures as at 30 September 2025, excluding assets acquired by Nomura on 1 December 2025.
Empowering all kinds of bright and driven people
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We are committed to providing an inclusive environment for all that values and respects different experiences, skillsets and perspectives. Macquarie provides access to opportunities for all individuals regardless of race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance.
We provide reasonable accommodation to individuals who may need support during the recruitment process and employment. If you require an accommodation, please let us know during the application process.
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status. Macquarie takes affirmative action in support of its policy to hire and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities
Salary : $90,000 - $115,000