What are the responsibilities and job description for the Executive Assistant position at Mackinaw Area Visitors Bureau?
Position Summary
The Executive Assistant provides high-level administrative and operational support to the Executive Director and assists in the smooth operation of the Visitors Bureau. This position is vital to the efficiency of the organization, supporting office administration, tourism marketing initiatives, events, and community relations. The ideal candidate is organized, professional, and enjoys working in a dynamic, visitor-focused environment.
Key Responsibilities
Executive & Administrative Support
· Prepare and proofread letters, reports, meeting materials, and presentations.
· Maintain confidential files and ensure accurate recordkeeping.
Office & Operational Support
· Serve as the primary point of contact for office visitors, phone calls, and general inquiries.
· Oversee office organization, supplies, and daily administrative operations.
Tourism & Marketing Assistance
· Support the Visitors Bureau’s marketing, public relations, and promotional efforts.
· Assist with preparation of marketing materials, website updates, and social media content.
· Help coordinate tourism events and community programs.
Event & Program Coordination
· Provide logistical and administrative support for Bureau-sponsored events and programs.
· Track timelines, communications, and follow-up tasks related to projects and initiatives.
· Represent the Bureau professionally at public events and meetings as needed.
Qualifications
· 2-4 years of administrative experience, preferred, but not necessary.
· Excellent written and verbal communication skills.
· Strong organizational skills and multitasking abilities with attention to detail.
· Proficiency in Microsoft Office Suite and familiarity with Canva.
· Ability to handle confidential information with professionalism and discretion.
· Friendly, team-oriented attitude and commitment to excellent public service.
Work Environment
· On-site position at the Visitors Bureau office.
· Occasional evenings or weekends required for meetings, events, or tourism programs.
· Reports directly to the Executive Director.
· Other things may come up that are not listed.
Job Types: Full-time, Part-time
Pay: From $17.00 per hour
Expected hours: 30 – 40 per week
Education:
- High school or equivalent (Required)
Experience:
- Administrative: 2 years (Preferred)
Ability to Commute:
- Mackinaw City, MI 49701 (Preferred)
Work Location: In person
Salary : $17