What are the responsibilities and job description for the Office Manager / Bookkeeper position at MAC Productions Live Audio Visual Production?
About the Role
MAC Productions is seeking a highly organized and detail-oriented Office Manager / Bookkeeper to support both our day-to-day office operations and core accounting functions.
This is a hands-on role working directly with the Controller, ideal for someone who enjoys balancing bookkeeping responsibilities with administrative coordination in a fast-paced, team-oriented environment.
You will play a key role in keeping our office running smoothly while ensuring financial records, invoicing, payroll coordination, and reconciliations are accurate and up to date.
What You’ll DoOffice Management
- Manage day-to-day office operations and administrative activities
- Maintain organized systems for files, records, and supplies
- Answer phones, greet visitors, and provide general office support
- Help maintain a professional and efficient office environment
Bookkeeping & Accounting Support
- Handle accounts payable, accounts receivable, invoicing, and collections
- Prepare and review bank, credit card, and routine account reconciliations
- Coordinate payroll-related information and benefits billing
- Maintain vendor records, W-9s, and exemption documentation
- Assist with 1099 processing, fixed asset tracking, and audit documentation
- Support the Controller with month-end and other accounting tasks
Administrative Support
- Process new hire paperwork and maintain employee files
- Handle credit applications, insurance certificates, and general documentation
- Support reporting, document preparation, and internal projects
- Help improve office processes and workflow consistency
What We’re Looking For
- 3 years of experience in bookkeeping, office management, or accounting support
- Strong understanding of AP/AR, invoicing, reconciliations, and payroll coordination
- Experience with Great Plains (QuickBooks or similar systems a plus)
- Highly organized with strong attention to detail and follow-through
- Comfortable handling confidential information
- Ability to manage multiple priorities in a fast-paced environment
Why MAC Productions
- Established, growing company in the live events industry
- Collaborative team environment
- Opportunity to work closely with leadership and impact operations
Benefits
- Medical, dental, and vision insurance
- 401(k) and Roth 401(k)
- Paid vacation and holidays
Pay: $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $60,000