What are the responsibilities and job description for the Office Manager position at MAAKIL GROUP, Ltd.?
The Maakil Group is a civil engineering, construction management, and testing company based out of Bowling Green, Ohio. We provide services such as project administration, materials testing (like concrete, asphalt, and soil), and civil engineering to various clients, including municipalities and developers.
We are currently hiring an Office Manager who will be responsible for maintaining and optimizing administrative processes to support leadership in the overall operations of the business. This role requires adaptability, strong organizational and leadership skills with a genuine desire to take initiative to optimize company policies and processes. The ideal candidate will possess hands-on experience with leadership, innovation, accounts receivable/accounts payable, records keeping and various human resource functions.
Primary Duties & Responsibilities (other duties may be assigned):
Administrative & Office Operations
- Manage daily office operations to ensure efficiency and productivity
- Maintain organized project files, digital records, and documentation.
- Prepare simple reports, summaries, and follow-ups for leadership.
- Assist with general office tasks and help keep operations running smoothly.
- Assist with marketing efforts as needed
Subcontractor & Compliance Organization
-Keep subcontractor paperwork such as insurance and licenses up to date.
-Assist with permits and job-related documentation when needed.
Financial & Accounting Support
- Manage & Process accounts payable/receivable & collection efforts using QuickBooks
- Assist with budgeting and financial data entry
Payroll & HR Support
- Maintain accurate payroll tracking and employee time records
- Assist with hiring, onboarding, training schedules, performance feedback and personnel files
- Track PTO, benefits, and compliance documentation
Communication & Customer Service
- Act as a liaison between the office and field teams.
- Resolve customer issues or direct them to the appropriate department
- Manage the main office line and incoming correspondence
- Maintain positive relationships with clients, vendors, and partners
- Support customer service with updates, scheduling, and issue resolution.
- Ensure all communication is professional, clear, courteous, and timely via phone, email, and in-office interactions.
Qualifications
Education / Skills
- Minimum 2 years’ experience as an Office / Administrative / Operations Manager or similar role
- Experience in engineering, environmental or construction management (a plus)
- Proficiency in MS Office (Word, Excel, Outlook); Google Workspace a plus
- Proficiency in QuickBooks
- Experience with ADP (a plus)
- Experience with Aldoa (a plus)
- Experience with Verizon GPS tracking (a plus)
- Experience with project coordination (a plus)
- Associates or Bachelor’s degree in Business/Administration etc. (a plus)
- Excellent organizational and time-management skills
- Ability to handle confidential information with professionalism
- Exhibits flexibility, adaptability & patience when working in a fast-paced environment
Work Environment
- Environment: office-based / small business
- Ability to lift up to 30 lbs.
- Work Days– Monday through Friday.
- Shift Options: 7:00am – 4:00pm OR 8:00am – 5:00pm.
Compensation & Benefits
-Competitive salary based on experience.
-Eligible for a discretionary annual bonus.
-Benefits and paid holidays available per agreement in employee’s offer letter and per the company employee handbook.
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $50,000 - $60,000