Office Assistant

Job Summary
We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations within our office environment. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in office management or clerical roles. This position offers an opportunity to contribute to a professional team, manage various administrative tasks, and ensure smooth office functioning. Bilingual skills are a plus, as well as experience with QuickBooks, Microsoft Office, Google Workspace, and customer service. The Office Assistant will be responsible for providing exceptional support at the front desk, and assisting with data entry, filing, and calendar management.

Responsibilities

• Greet visitors and manage front desk operations with professionalism and courtesy
• Answer and direct calls with proper phone etiquette
• Manage appointment scheduling and calendar organization for staff and clients
• Perform data entry and maintain accurate records using Microsoft Office and Google Workspace tools
• Handle filing, proofreading, and document management tasks efficiently
• Assist with bookkeeping tasks using QuickBooks or similar software
• Provide customer support by addressing inquiries promptly and professionally
• Support office management activities including supply inventory, mail handling, and general administrative duties
• Maintain a clean and organized workspace to promote a productive environment

Requirements

• Proven experience in an office setting or clerical role; office management or administrative experience preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Strong computer literacy including data entry, proofreading, and document formatting skills
• Excellent organizational skills with the ability to multitask effectively
• Exceptional communication skills with professional phone etiquette; bilingual abilities are a plus
• Experience with QuickBooks or bookkeeping software is desirable
• Ability to handle sensitive information discreetly and maintain confidentiality
• Prior experience as a receptionist or personal assistant is advantageous
• Strong time management skills to prioritize tasks efficiently
• High school diploma or equivalent required; additional certifications in office administration are a plus

This role is integral to maintaining an efficient office environment through excellent organizational support and customer service. We value proactive individuals who can adapt quickly to changing priorities while upholding professionalism at all times.

Job Type: Part-time

Pay: $15.00 - $20.00 per hour

Work Location: In person

Salary : $15 - $20