What are the responsibilities and job description for the Proposal Administrator position at M.M.A. Design LLC?
Job Title: Proposal Administrator
Job Description: The Proposal Administrator will be an integral part of the Business Development team, helping to coordinate the complete proposal lifecycle, acting as a central hub for creating compelling, compliant, and high-quality proposal submissions. They ensure all RFP/RFQ/RFI requirements are addressed, and documents are submitted correctly and on time, supporting company business development efforts.
Job Responsibilities:
Proposal management
- Review solicitations (e.g., NASA, DoD, Space Force, ESA, commercial customers) to identify administrative and compliance requirements
- Manage proposal development from receipt of RFP/RFQ/RFI through final submission to ensure compliance with internal and customer reviews and requirements
- Create and maintain proposal schedules, budgets, compliance matrices, and action item trackers
- Coordinate inputs from engineering, technical teams, finance, contracts, supply chain, and leadership
- Maintain proposal libraries, templates, and past performance databases
- Track proposal metrics (win/loss data, cycle time, workload)
- Support continuous improvement of proposal processes and tools
Administration
- Provide administrative support to leadership, including coordination of schedules, communication, event coordination, facility management.
- Support special initiatives including conducting research, compiling data, and seeing projects through completion.
Skills Experience:
Mandatory:
- Bachelor’s degree in Engineering, Business, or related field (or equivalent experience)
- 5 years of experience in proposal administration, contracts, or business development (aerospace/defense preferred)
- Clear communicator across technical and executive stakeholders
- Excellent technical written communication and document formatting abilities
- Proficiency in Microsoft Office (Word, Excel, PowerPoint); SharePoint
- Strategic thinking and attention to detail and accuracy
- Strong project, time management and prioritization skills to manage multiple projects and deadlines
- High degree of integrity and discretion with ability to handle sensitive information with strict confidentiality.
- Proactive critical thinking to anticipate needs and troubleshoot issues independently.
Preference will be given to:
- Familiarity with government and commercial proposal processes
- Experience with space, aerospace, defense, or advanced technology companies
- Familiarity with FAR/DFARS and government contracting terminology
- Experience with proposal management software and content libraries.
- Experience supporting NASA, DoD, Space Force, or commercial space customers
- Experience with cost volume development, analysis and pricing strategy
- Strong project management, writing, editing, and communication skills.
- Ability to understand client needs and business strategy.
- Adaptability in a fast-paced, ambiguous, deadline-driven environment
MMA also values:
- Strong communicators.
- Collaborative team players.
- Creative and resourceful problem solvers.
- Focus on excellence.
Salary : $85,000 - $110,000